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Organization
Country
City
Office
Grade
United Nations Children's Fund (UNICEF)
Nairobi Kenya
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Closing date: Thursday, 29 January 2015
Chief Supply and Logistics, P-5, USSC, Nairobi
Vacancy No: E-VN-2015-000102
Duty Station: Nairobi
Country: Kenya
Region: ESARO
Job Level: P-5
Position: 00052424
Application Close: 29-Jan-15
Contract Type: Long-term Staff (FT)
Purpose of the Position
Under
the general supervision of the Chief of Operations, the incumbent of
this post will manage the supply, shipping and logistics operations of
the Country Office. The incumbent will advise on matters of contracting
and also be responsible for planning, procurement, distribution and
monitoring of UNICEF's supplies, in support of the Country Programme.
Key Expected Results
- Responsible
for supply/logistics planning through coordination with Programme
Sections. Provide technical advice on supply specifications and
logistics arrangements facilitating efficient procurement, clearance,
storage and distribution of supplies and equipment, in support of the
country programme implementation.
- Conduct market research,
identify and recommend potential local suppliers including those in the
field or townships. Maintain and evaluate data on local supply sources'
overall performance (competitive pricing, product quality and timely
delivery). Assess supply operations and control mechanisms and advise on
appropriate actions. Facilitate decentralized procurement and
contracting.
- Participate in the Country Programme strategy
planning, meeting's reviews and in the preparation of Plan of Operations
and Annual Work Plan to advise on supply requirements. Develop supply
component of the Country Programme, including systems for storage and
distribution of supplies to all project sites.
- Establish and
maintain contacts with the Supply Division in Copenhagen on supply,
procurement and shipping policies. Interpret and advise the country
office on policies and procedures impacting on offshore and local
procurement and delivery. Maintain links with Supply Division on
transnational shipments, deliveries, claims and appropriateness of
supplies.
- Manage the Supply Section, supervise staff in the preparation and implementation of the section's work plan.
- Review
and supervise preparation of appropriate documentations: supply
requisition and purchase orders. Act as focal point for PROMS supply
module, TAD; control and monitor programme requisitions and expenditure
levels.
- Supervise offshore and local procurement, as required.
Act as secretary and adviser to the CRC. Establish and maintain a system
of contacts with customs and immigration authorities at national ports
of entry on the clearance of UNICEF supplies, within established
protocol.
- Undertake field visits to out-posted project sites
and zone-offices, to monitor supply inputs and propose actions on
improving logistical procedures.
- Design and conduct training
for UNICEF staff, consultants and counterparts in supply management, in
order to improve supply delivery.
Qualifications of Successful Candidate
- An
advanced university degree (Master's) in Business Administration,
Management, Economics, International Development, Supply Chain
Management, Supply, Logistics, Procurement, Purchasing,
Contract/commercial Law or a directly-related technical field(s) is
required. A valid professional certification (CSCP; CSCM; CPSM; SCMP;
etc.) from an accredited supply management institution, in conjunction
with a relevant first-level university degree (Bachelor's), may be taken
in lieu of an advanced university degree*
- A first level
university degree (Bachelor's) in a relevant technical field (as
identified above), in conjunction with twelve (12) years of relevant
work experience in supply, logistics, purchasing, contracting,
administration and/or other related technical fields, may be taken in
lieu of an advanced university degree (Master's).
- A
minimum of ten (10) years of relevant experience, at the national and
international levels, in supply, logistics, procurement, purchasing,
contracting, administration and/or other related technical fields is
required.
- Prior experience in contracts, purchasing and medical
supply chain management in a developing country context is considered
highly desirable.
- Previous hands on experience in a supervisory/managerial capacity is required.
- Prior work experience in emergency duty station is an asset.
- Fluency
in English (written and verbal) is required. Knowledge of the language
of the local duty station (Swahili) is considered desirable. Knowledge
of an additional UN Language (Arabic, Chinese, French, Russian, Spanish)
is considered an asset.
Competencies of Successful Candidate
- Has highest-level communication skills, including engaging and informative formal public speaking.
- Creates and encourages a climate of team-working and collaboration in a multi-cultural environment.
- Consistently achieves high-level results, managing and delivering projects on-time and on-budget.
- Has
high-level leadership and supervisory skills; provides others with a
clear direction; motivates and empowers others; recruits staff of a high
caliber; provides staff with development opportunities and coaching.
- Analyzes and integrates diverse and complex quantitative and qualitative data from a wide range of sources.
- Negotiates effectively by exploring a range of possibilities.
- Sets, develops and revises organizational strategy and develops clear visions of the organization's future potential.
- Quickly
builds rapport with individuals and groups. Actively nurtures good
relationships with people across all organizational levels and
boundaries, and with government leaders and stakeholders.
- Contributes innovative approaches, insights and ways of designing projects; drives effective change initiatives.
- UNICEF
is committed to diversity and inclusion within its workforce, and
encourages qualified female and male candidates from all national,
religious and ethnic backgrounds, including persons living with
disabilities, to apply to become a part of our organisation.
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