EPN is a non-profit Christian member organization registered in Kenya.
Its mission is to support Churches and Church Health Systems provide and
promote just and compassionate quality pharmaceutical services.
EPN is the only global church-based organization that works specifically
to increase access to medicines and to strengthen pharmaceutical
services.
The beneficiaries of EPN’s services include health institution boards
and managers, medicines policy makers, health professionals, church
leaders, and health staff involved in medicines management and
pharmaceutical service delivery.
The working languages for the Network are French and English.
EPN is looking to recruit God fearing results oriented individuals to fill the following positions:
1. Administrative Assistant
To manage EPN’s front desk and in liaison with the SSO, provide support
across the organization in the area of office management and
administration
Key Responsibilities
Front office
Manage EPN’s front desk ensuring that all visitors and enquiries are handled courteously, efficiently and professionally.
Maintain relevant logs for guests, telephone calls and other front desk activities as required.
Procurement
Review procurement documentation, assess quotations and
procure materials from pre qualified suppliers/vendors and agents in
compliance with the EPN procurement guidelines and in consultation with
the SSO as required.
Undertake procurement of other materials
Administration and logistics
Provide administrative and secretarial support to EPN staff in
such areas as typing, data management, correspondence, minute taking,
documentation and reporting.
Provide support for EPN’s research and information gathering
activities including preparation of data collection tools, data entry
and data analysis.
Provide logistical support in the organization of local,
national, regional or international meetings as required e.g. travel and
accommodation arrangements, venue booking, information to participants
and track meeting budgets and in consultation with the SSO and in
coordination with activity responsible officer
Coordinate internal transport requirements
Other
Perform any other duties assigned by the Supervisor
Qualifications and Experience
Diploma in business administration, secretarial studies, office management or equivalent.
At least 1 years work experience in a comparable position
Able to handle an array of data management tasks including data capture and analysis
Excellent communication and presentations skills
Proficient with Microsoft Office suite applications, including Word, Excel and Power Point.
Familiarity with statistical analysis software such as EPI Info will be an advantage.
Working language for the job is English but knowledge of French will be an advantage.
2. Program Assistant
To coordinate and provide technical assistance, implementation and
monitoring of national, regional and international EPN project
activities
Job Description
Provide support to program officers with project management and other project related activities
Facilitate the development and distribution of relevant
documents/materials on issues affecting and related to the relevant
projects
Prepare reports under various activities in keeping with donor schedules and commitments
Perform any other duties as assigned by the Executive Director
Knowledge, Skills and Experience Required
Diploma in Pharmacy or Pharmacy Technology
5 years experience in similar position.
Strong experience in technical writing, ideally with experience in a health-related field.
Strong communication and organizational skills and ability to work in a team-oriented environment.
Demonstrated intermediate computer skills in Microsoft Office Suite application, database management.
Familiarity with Microsoft Project a plus.
Fluency in English; proficiency in French will be an added advantage
Ability to handle multiple tasks simultaneously, set priorities, and work independently.
Willingness to travel, as required.
3. Communications Officer
To increase the Network’s communications capacity to effectively
communicate optimally with its members, public s and stakeholders
Job Description
Information and Communication
Develop and implement a communications strategy that
addresses the needs of the network members, partners and other
stakeholders and is aligned to the EPN Strategy
Manage the implementation of the communication strategy
including effectively controlling the allocated budget and ensuring the
implementation of planned activities
Develop and produce Network communication materials e.g.
Netlink, e-pharma link, annual reports, newsletters, posters and
brochures
Assess and compile incoming information for relevance to the
EPN Secretariat, members and partners and disseminate as appropriate
Develop and maintain quality relations with the various media.
Support the Program Officers in selecting
documents/information and developing into formats that are suitable for
use in EPN activities
Membership management
Maintain up to date current and accurate information on members and member contacts
Continuously engage members so as to maintain a vibrant and active Network
Marketing, Branding and Image
Provide leadership for and undertake packaging and branding of EPN products and services
Develop tools and templates for consistently and appropriately marketing EPN to various audiences
Develop and implement activities that are geared towards
achieving visibility for the Network among current and potential
members, partners and stakeholders
Manage the Network’s website including website content management
In consultation with the ED attend relevant meetings to increase visibility of the Network
Other
Develop, manage and continuously review the EPN database
Oversee the proper management of the EPN resource centre and resource centre records
Undertake any other duties as assigned by the Executive Director
Job Specification (Knowledge, skills and experience required)
Minimum of a degree in Communications or equivalent
Five years experience working in a communications office/department at middle to senior level
Training and experience in Public relations
Excellent writing and editing skills
Sound I.T skills and especially desktop publishing skills and website management
Database management skills
Skills to use Adobe Design Software and Office products
Must be fluent in both written and spoken English and French
Strong follow-up skills
Ability to pay attention to detail
Third party service providers management experience
Please note that Kenyan non-residents applying for this position should
be willing to relocate and obtain appropriate visa and work permit.
No financial support will be provided by the organization for costs incurred.
If you meet the above requirements, kindly submit your detailed CV and
cover letter including the expected remuneration, indicating daytime
telephone numbers, address and the names of three referees to:
The Executive Director
Ecumenical Pharmaceutical Network
P.O Box 749-00606
Nairobi, Kenya
Email: jobs@epnetwork.org
Closing Date: Applications should be submitted by 5th December 2014.
Only short listed candidates will be contacted
EPN is an Equal Opportunity/Affirmative Action Employer
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