Mercy-USA for Aid and Development is dedicated to alleviating human
suffering and supporting individuals and their communities in their
efforts to become more self-sufficient.
Incorporated in the United States in 1988, Mercy-USA’s projects focus on
improving health, nutrition and access to safe water, as well as
promoting economic and educational growth in over 10 countries around
the world.
The East Africa regional office of Mercy-USA for Aid and Development is
hiring an experienced Human Resources Manager to manage the delivery of
effective human resources services in the context of both humanitarian
emergencies and development programming.
Human Resources Manager
Overall Objectives (scope)
Responsible to manage the recruitment process for all national staff within Somalia and Kenya;
Provide specific advice and guidance to managers and employees on a variety of HR issues including employee relations issues;
Design, develop and implement HR policies and procedures for
national staff to ensure legal compliance and best practice within
Somalia and Kenya;
Assist staff to understand and comply with international HR
policies and procedures. Lead specific HR projects and initiatives in
line with the country strategies
Ensure HR information systems, processes and filing procedures are established maintained and developed
Directly manage a team of staff while advising on the human resource needs of all locations.
Responsibilities
Recruitment and Selection
To co-ordinate and support all aspects of the recruitment and selection process of national staff.
Specific responsibilities include job description
development, recruitment planning, advertising and short-listing,
selection interviews and tests, job offers, salary calculations and
issuing contracts.
To work closely with the Regional Management Team, HR
colleagues in the programme and Head Office to ensure a coordinated
approach to recruitment planning & activity, assessing staffing
requirements, ensuring effective forward planning and awareness of
available staff resources to fill vacancies, and reviewing the most
appropriate and cost effective way to recruit to posts .
To coach and train all staff involved in recruitment on best practice and equal opportunities
Management and Organisation
Together with the Regional Director, to provide advice on
the management of all staff ensuring a clear understanding and
implementation of Mercy USA Policies,
Procedures and the Employment Laws of the country.
Regularly update the Regional Management Team on Human
Resource statutory requirements, including tax laws and ensure that
Mercy USA’s status in country fulfils these requirements.
Policy and Advice
Develop and monitor Human Resources strategies into country projects and Mercy USA’s overall mission and operational strategy.
Develop and manage the communication, implementation,
monitoring and review of all Human Resource policies and procedures for
staff, ensuring they consider local cultural norms, and gender issues,
and that all relevant documentation is translated into appropriate
languages.
Conduct regular field trips to project offices to monitor and review Human
Resource and administrative procedures and assist project staff, where appropriate.
Advice and coach staff at all levels on issues related to
performance management, legal compliance, disciplinary procedure,
grievance procedure with the goal of building knowledge and capacity
among staff to improve employee relations and enhance job performance
and productivity.
Learning and Development
Develop a programme-wide Learning and Development policy,
in collaboration with the Regional Management Team and the Learning and
Development team in Head Office.
Identify the learning and development needs of programme
staff and, where appropriate, provide tailored training and support
within programme budget constraints.
Work with line managers to develop and deliver an annual
Learning and Development Plan based on identified learning needs, with
support and advice where necessary from the Learning and Development
Team in Head Office.
Systems & Projects
In coordination with the Regional Director, lead on
specific HR projects, e.g. salary reviews ensuring that these are fair,
reasonable and competitive, policy and procedures reviews, staff surveys
and training & development needs analysis.
Ensure implementation and ongoing management and regular
monitoring of tracking systems for time sheets, annual leave and R&R
entitlements, return flights, travel permits and work authorizations
for all staff.
Monitor the maintenance of monthly leave schedules, ensuring
appropriate levels of cover at all times through effective annual leave
planning and allocation.
Ensure accurate maintenance of time sheets for all sites.
Oversee the maintenance of an effective HR filing system,
with proper files maintained for each staff member, both manually and
electronically.
Requirements
At least 5-7 years in a human resources role, preferably with experience in a non-profit environment.
Experience working in the context of humanitarian
emergencies, development, and with programs across multiple countries is
an asset.
Demonstrated knowledge of Kenyan labour laws and employment implications.
Knowledge of donor requirements including USAID/OFDA, UNICEF, WFP and other donors is an asset.
Bachelor degree in Human Resources Management, Business
Administration or other related discipline is required, and/or
postgraduate credentials are preferred.
Strong interpersonal skills and ability to develop new
systems and demonstrate leadership through a period of change is highly
valued
Applications should be sent to jdillion@mercyusa.org and fhassan@mercyusa.org by 5th December 2014.
Only short listed applicants will be contacted.
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