Closing date: Saturday, 17 January 2015
Posting Title: Administrative Officer, P4
Job Code Title: ADMINISTRATIVE OFFICER
Department/ Office: United Nations Support Office for AMISOM
Duty Station: NAIROBI
Posting Period: 2 January 2015-17 January 2015
Job Opening number: 15-ADM-UNSOA-39654-F-NAIROBI (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This
'Recruit from Roster' job opening is only open to roster applicants who
are already placed on pre-approved rosters, following a review by a
United Nations Central Review Body. Only roster applicants who were
placed on rosters with similar functions at the same level are
considered to be eligible candidates. Eligible applicants receive an
email inviting them to apply. Rostered applicants are encouraged to
apply only if they are interested and available to take up the position
at the duty station/s specified in the Job Opening. Applying to this job
opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
This
position is located in the United Nations Support Office for AMISOM
(UNSOA), based in Nairobi. The Administrative Officer will report
directly to the Senior Administrative Officer, with a secondary
reporting line to the Deputy Director Mission Support.
Responsibilities
Within delegated authority, the Administrative Officer will be responsible for the following duties
HUMAN RESOURCES MANAGEMENT
- Initiates
and coordinates actions covering the entire span of human resource
activities, e.g., recruitment, placement, promotion, performance
appraisal, vacancies, job classification reviews, separation of staff
members, training, etc., ensuring consistency in the application of UN
rules and procedures.
- Provides expert advice with respect to
conditions of service, duties and responsibilities, and privileges and
entitlements under the Staff Rules and Regulations.
- Reviews post incumbency reports for purposes of vacancy management and staffing table control.
- Leads,
oversees and coordinates the preparation and implementation of the work
program and budget to ensure compatibility with work priorities and
objectives, taking into account the most effective use of resources.
BUDGET AND FINANCE
- Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources.
- Monitors
and controls budgetary allocations through regular reviews; drafts
routine and ad hoc outputs; and provides effective monitoring reports
and data. Identifies deviations from plans and proposes corrective
measures.
- Establishes and maintains a set of
sound policies, procedures, standards and tools which are consistent
with UN policy and practice in order to ensure proper accounting,
financial management and control.
GENERAL ADMINISTRATION
- Implements and monitors support services.
- Supervises
a staff team and/or provides advice to others on human resource
administration, financial administration and management information
issues and practices to colleagues.
- Produces major/complex reports for management.
- Provides expert guidance and leadership to supervised staff.
- Performs other related duties as required.
Competencies
PROFESSIONALISM
- Knowledge of administrative, budgetary, financial and human resources policies and procedures.
- Ability to apply various United Nations administrative rules and regulations in work situations.
- Conceptual analytical and evaluative skills to conduct independent research and analysis.
- Ability to identify issues, formulate opinions, make conclusions and recommendations.
- Shows pride in work and in achievements;
- demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns;
- shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
- Takes
responsibility for incorporating gender perspectives and ensuring the
equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING
- Develops clear goals that are consistent with agreed strategies;
- identifies priority activities and assignments;
- adjusts priorities as required;
- allocates appropriate amount of time and resources for completing work;
- foresees risks and allows for contingencies when planning;
- monitors and adjusts plans and actions as necessary;
- uses time efficiently.
ACCOUNTABILITY
- Takes ownership of all responsibilities and honours commitments;
- delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational regulations and rules;
- supports subordinates, provides oversight and takes responsibility for delegated assignments;
- takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
- Advanced
university degree (Master's degree or equivalent) in business or public
administration, finance, accounting, law or related area.
- A
first level university degree in combination with two (2) years
qualifying experience may be accepted in lieu of the advanced university
degree.
Work Experience
- A
minimum of seven (7) years of progressively responsible experience in
administration, finance, human resources management or related field.
- Experience managing the administrative component of an organizational unit at the international level is desirable.
- Extensive experience in the application of UN Rules and Regulations and peacekeeping experience is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For this postion fluency in English (both oral and written) is required.
- Knowledge of another UN official language is an advantage.
Assessment Method
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications
are automatically pre-screened according to the published evaluation
criteria of the job opening on the basis of the information provided by
applicants. Applications cannot be amended following submission and
incomplete applications shall not be considered. The selected candidate
will be subject to a reference checking process to verify the
information provided in the application.
Applicants are urged to
follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to
the At-a-Glance on 'The Application Process' and the Instructional
Manual for the Applicants, which can be accessed by clicking on
'Manuals' on the upper right side of the browser on Inspira.
The
United Nations shall place no restrictions on the eligibility of men and
women to participate in any capacity and under conditions of equality
in its principal and subsidiary organs. (Charter of the United Nations -
Chapter 3, article 8). The United Nations Secretariat is a non-smoking
environment.
Candidates will be required to meet the requirements
of Article 101, paragraph 3, of the Charter as well as the requirements
of the position. The United Nations is committed to the highest
standards of efficiency, competence and integrity for all its human
resources, including but not limited to respect for international human
rights and humanitarian law. Candidates may be subject to screening
against these standards, including but not limited to whether they have
committed, or are alleged to have committed criminal offences and/or
violations of international human rights law and international
humanitarian law.
No Fee
THE UNITED
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED
NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK
ACCOUNTS.
