Executive Officer, Nairobi

Executive Officer, Nairobi

Organization UNICEF - United Nations Children's Fund Country Kenya City Nairobi, Kenya Office United Nations Children's Fund (UNICEF) Grade P-2 United Nations Children's Fund (UNICEF) Nairobi Kenya

Closing date: Tuesday, 13 January 2015 Executive Officer, P-2, Nairobi, USSC Vacancy No: E-VN-2014-003482 Duty Station: Nairobi Country: Kenya Region: ESARO Job Level: P-2 Position: 00082907 Application Close: 13-Jan-15 Contract Type: Long-term Staff (FT) Purpose of the Position Provide high quality assistance, as well as management and monitoring support to the Somalia Office Representative in his/her oversight role and corporate responsibilities of managing a Country Office composed of a Support Center based in Nairobi plus 3 Zone offices with over 300 staff. Also responsible for the coordination of the Representative's participation in/and scheduling of all external and internal meetings, including inter-governmental, parliamentary and inter-agency meetings, seminars, as well as official visits. Key Expected Results Support the Office of the Representative, including the Office of the Deputy-Representative, in coordinating activities, performing research, and preparing briefing notes and position papers. Coordinate weekly meetings and command conferences. Take notes of discussions and prepare minutes and memoranda for the records. Keep abreast with the main issues facing the office of the Representative and identify issues in need of Representative's attention. Maintain records and track the status of the Head of Office's action items, including his/her calendar. Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc. Make various administrative arrangements for the work of the Head of Office (and other officials visitors), including travel, appointments, meetings, official social events, press conferences, interviews. Coordinate the schedule of the Head of Office, arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation. Organize and maintain the Office of the Representative, establishing office and file systems, logging and tracking systems, mail and contact listing. Identify need for equipment and supplies. Establish and maintain collections of documentation, records and reports. Identify, request and screen materials for the collection. Conduct substantive searches and indexes materials. Provide high-level support by conducting research, preparing statistical reports, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; receiving visitors; arranging conference calls; and scheduling meetings, including meetings of the Country Management Team. Acts as Secretary of the Country Management Team. Respond to a wide variety of general and substantive queries for information from governmental and non-governmental partners. Screen requests, respond if possible or refer to a wide range of possible sources (inside and outside the Country Office). Select and compile background and briefing materials for meetings, travel, conferences, fundraising etc. for the Head of Office and other officials as requested. Screen and review incoming correspondence (mail, email); collect background material; draft and clear correspondence with supervisor. Oversee and ensure the smooth flow of information within the office and the duty station, as well as with Regional Office and Headquarters through daily consultations with the Representative. Monitors and keeps abreast of Somalia, Regional and Global events and activities, particularly during travel/absence of the Head of Office, and notes items of interest for follow up. Qualifications of Successful Candidate EDUCATION University degree in international relations, social sciences, business administration or other related disciplines. A first university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of advanced university degree. WORK EXPERIENCE At least two years (2) work experience in a professional capacity in external relations, public affairs, general office administration or international development cooperation preferably within the UN or similar organization, government or NGO. LANGUAGES Fluency in English is required. Knowledge of Somali is an asset. Competencies of Successful Candidate i) Core Values Commitment Diversity and Inclusion Integrity ii) Core Competencies Communication Working with People Drive for Results iii) Functional Competencies Leading and Supervising Formulating Strategies and Concepts Analyzing Relating and Networking Persuading and Influencing Creating and Innovating Remarks The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer. UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.