Position Name: Human Resource and Administration Officer
Position Code: SCI-HRO Daadab
Status: New
Team / Programme: Programme Operations
Location: Dadaab
Grade: 4
Post Type: National ( 1 year contract with possibility of extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to
children or young people
Role Purpose: Under the supervision of the Area Programme Manager, the
HR and Admin Officer will guide recruitment, contractual and performance
management process, and support the implementation of Save the
Children’s Child Safeguarding Policy.
In this challenging environment, the Dadaab HR and Admin Officer will
have a is responsible not only for compliance with critical SCI
policies, but also to ensure the most critical resources of the
organization – it’s staff – are fairly managed and compensated, and have
appropriate access to opportunities for capacity development, career
development and progression.
Scope of Role:
Reports to: Area Programme Manager, with a technical reporting line to the HR & Admin Coordinator, Nairobi
Dimensions: Save the Children has been
operational in Kenya since the 1950s, providing support to children
through developmental and humanitarian relief programmes delivered both
directly and through local partners.
Current programming focuses on child protection, child rights
governance, education, health, HIV/AIDS, livelihoods, nutrition and
WASH. In 2012, as part of a global reorganization process, Save the
Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In February 2014, we completed a second transition, which saw us join
forces with the British INGO, Merlin, and merge their health and
nutrition programmes with our own. Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir. We work through partners in many other parts
of the country.
We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.
Key Areas of Accountability:
HR Management
Responsible for compliance with SCI HR policies and procedures in Dadaab area programme;
Oversee all recruitment, performance management, capacity gap assessment, and contractual processes in Dadaab;
Work with Programme Managers to plan recruitment at grant start up;
Support field recruitment managers by ensuring laid down policies as pertains to recruitment are followed.
Ensure preparation of recruitment planners & job adverts for circulation to various distribution groups
Participate in field office recruitment panels as requested by line manager
Prepare employment contracts and other documents relating to
terms and conditions of employment and joining formalities for new local
staff and casuals
Manage Area staff employment contracts records; liaise with the Line Manager to ensure timely renewal.
Ensure up-to-date personnel records are maintained according
to organizational best practice and compliant with both organizational
policy and the appropriate local legislation.
Update and maintain the organizational chart and staff lists as and when changes occur and share with Nairobi HR department.
Manage disciplinary and grievances issues arising from the area office
Prepare & submit HR & payroll reports to Nairobi HR department on a monthly basis
Responsible for developing and undertaking induction processes
for all new hires and ensuring that all sectors participate in these
induction processes
Facilitate evaluation of induction processes and monitoring effectiveness of the induction process and feedback to line manager
Responsible for monitoring field office staff leave status
i.e. annual leave, sick leave, compassionate leave, paternity/maternity,
TOIL and R&R, ensuring regular updating of the leave database and
status reports sent out to line managers, track leave ensuring this is
shared with Nairobi HR department.
Ensure exit interviews are carried out and through this and
other means bring recommendation and key issues to Support Services
Coordinator.
Ensure compliance with all relevant Save the Children policies
and procedures with respect to child safeguarding, health and safety,
security, employment equal opportunities and other relevant policies.
In conjunction with line managers ensure that all staff
understand and observe the Child Safeguarding Policy and Code of Conduct
Facilitate and Administer staff medical insurance, ensuring employee insurance eligibility list is current
Manage HR and Admin staff performance in compliance with SCI Kenya Policies
Provide support to line managers and staff on objective
setting, performance development plans and performance review therefore
ensuring that it is happening in a timely and effective way.
Administration
Ensure cost effective ways of running kitchen facilities
Oversee and manage the Cleaners ensure office and guest house facilities are kept in a good state of cleanliness and repair
Competencies
Leading
Delivering Results: Takes personal responsibility and
holds others to account to deliver our ambitious goals for children,
continually improving own performance or that of the team/organisation.
Developing Self and Others: Invests time and energy to
actively develop self and others to help realise their full potential,
and to build the organisation’s capability for the future.
Thinking
Problem Solving and Decision Making: Takes effective,
considered and timely decisions by gathering and evaluating relevant
information from within or outside the organisation and making
appropriate judgements.
Applying Technical Expertise: Applies the required technical
and professional expertise to the highest standards, promotes and shares
best practices within and outside the organisation.
Engaging
Working Effectively with others: Works collaboratively to
achieve shared goals and thrives on diversity of people and
perspectives. Knows when to lead and when to follow and how to ensure
effective cross- boundary working.
Qualifications and Experience
A first degree in Business Administration, Social Sciences or relevant field.
A post-graduate Diploma in Human Resource Management.
Minimum 5 years’ experience in similar roles
Good knowledge and experience of generalist HR issues,
including Kenya Employment Law, recruitment and selection,
interpretation and application of policies and procedures,
restructuring, reward and employee relations.
Proven ability to influence and negotiate at senior levels and build capacity within management teams.
Experience in managing disciplinary a grievance issues and
monitoring and coaching HR staff and other managers involved in such
cases.
Experience in developing contracts and MOUs with similar agencies
Experience in facilities management;
Excellent communication skills (Verbal and Written), with the
ability to provide clear effective advice on a range of HR issues.
Fluency (written and oral) in English is requiring. Somali language skills a major advantage.
Excellent presentation and facilitation skills.
Strong team player, collaborative and capable of building effective relationships across all levels
Strong results orientation, with the ability to challenge existing mind-sets
Problem solving and risk mitigating skills
Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.
Commitment to Save the Children values
How to Apply
Interested candidates are required to submit a CV and mandatory Cover
letter to Kenya.jobapplications@savethechildren.org indicating the
Position Code & Title on the subject line by 22nd December 2014.
Only shortlisted candidates will be contacted.
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