Intern - Administration, Nairobi

Intern - Administration, Nairobi

Organization UNON - United Nations Office at Nairobi Country Kenya City Nairobi, Kenya Office United Nations Office at Nairobi UNITED NATIONS OFFICE AT NAIROBI Nairobi, Kenya 00200 Tel: +254 20 7621234

Closing date: Thursday, 15 January 2015 Posting Title: INTERN - ADMINISTRATION, I Job Code Title: INTERN - ADMINISTRATION Department/ Office: United Nations Office at Nairobi Duty Station: NAIROBI Posting Period: 31 December 2014-15 January 2015 Job Opening number: 14-ADM-UNON-39316-R-NAIROBI (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Special Notice Your application for this internship must include: 1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references. 2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme), List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship. 3. A certified copy of degree certificate (if you have already graduated). Due to a high volume of applications received, ONLY successful candidates will be contacted. Organizational Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing Administrative, conference, Security and information services (www.unon.org). The UNON Administration Internship is for a period of 6 months The Internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned. Responsibilities Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period. Under the direct supervision of the Adminisrative assistant, the intern will: Prepare VAT application forms and submit to Host country relations unit. Send out emails to vendors informing then when the VATs are ready for collection Book vendors with security unit for entry of vendors into the UN compound Register vendors with IMIS Send emails authorizing direct purchase of good/services Any other administrative duties assigned to the intern from time to time Competencies Core Competencies: Communication: Speaks and writes clearly and effectively Listens to others, correctly interprets messages from others and responds appropriately Asks questions to clarify, and exhibits interest in having two-way communication Tailors language, tone, style and format to match the audience Demonstrates openness in sharing information and keeping people informed Teamwork: Works collaboratively with colleagues to achieve organizational goals Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others Places team agenda before personal agenda Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation: Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view Establishes and maintains productive partnerships with clients by gaining their trust and respect Identifies clients' needs and matches them to appropriate solutions Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems Keeps clients informed of progress or setbacks in projects Meets timeline for delivery of products or services to client Education Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent); c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation. Be computer literate in standard software applications. Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. Studies in international Relations, Business Administration or Commerce preferred Work Experience Applicants are not required to have professional work experience for participation in the programme Languages English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable. Assessment Method Potential candidates will be contacted by hiring manager directly for further consideration. United Nations Considerations Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date. Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' on the upper right side of the browser on Inspira. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.