Busara Center for Behavioral Economics
Position: Operations Coordinator
Start Date: January 19, 2015
Location: Nairobi
Job Description: Operations Coordinator
Summary: The Busara Center for Behavioral Economics is seeking a
qualified person for the position of Operations Coordinator. Busara
serves two primary goals:
(1) to develop, test, implement cutting edge behavioral science research, and
(2) to rigorously apply behavioral insights to policy-making and program
design to enhance organizational outcomes and effectiveness.
To serve the first goal, Busara conducts behavioral experiments, both in
our physical lab setting housed in Nairobi, as well as through our
“mobile lab”, which can be deployed to any location in Kenya.
Busara has established a professional lab setting as a resource for
researchers to implement dynamic decision making experiments with a
unique subject pool.
Respondents are recruited from the informal settlements of Nairobi and
then randomly selected and invited for sessions at the center.
Experiments range from simple decision-making tasks to complex political
role-playing games.
To pursue the second goal, Busara also engages directly with partners to
enhance program outcomes by integrating insights from the behavioral
evidence base. In this capacity, Busara can work on larger scale
client-based experiments, high-level policy advising, and capacity
building efforts.
Duties:
Procurement and Sourcing
Supervise procurement of goods and services required by Busara in line with Busara’s procurement policy
Oversee the general implementation and continuous refinement of Busara’s procurement systems
Coordinate with Busara’s clearing agents to ensure proper and expedient import and export from overseas and within East Africa
Manage relationships with Busara’s suppliers overseas and
within Kenya, including quality control of all goods purchased (on-site
in Kenya and remotely overseas)
Administration:
Coordinate Office Administration: supervise the
Administrative Officers and Assistants to ensure that Busara’s office is
managed efficiently. This will include, but is not limited to:
overseeing adherence to office budgets, determining solutions to
concerns raised by projects, and leading negotiations/relationships with
landlords.
Office management: Oversee the maintenance of an asset
register, ensure the facility is managed properly, and ensure proper and
cost effective maintenance of insurance policies.
Field office set-up and supervision: lead the process of
setting up new field offices as required by projects. This will include:
selection of appropriate sites, lease negotiations and landlord
relationships management, office security management.
Vehicles and Transportation: lead creation and maintenance of
vehicle pools, working with a team to ensure reliable drivers; work
closely with administrative staff to ensure smooth billing for vehicles;
support quality control and insurance audits for the vehicle pool
Manage other Busara’s administrative services, examples
include travel and visitors’ logistics, events planning/coordination and
the maintenance of internal Busara-K communication systems.
ICT support and Coordination
Work with the IT services provider to coordinate, update,
and monitor the implementation of information and communication
technology (ICT) policies, regulations and procedures at Busara Kenya
Office.
Coordinate the provision of ICT support in the development and
maintenance of the Busara databases and website as guided by Busara HQ
Ensure all IT equipment are serviced and maintained as per the IT policy of Busara.
Continually assess ICT needs at Busara Kenya Office and develop appropriate plans and budgets for addressing gaps
Work, IRB, and Research Permitting
Work with the Managing Director to manage the acquisition of ethical approvals and research permits for projects
Maintain relationship with internal and external ethical approval boards, and help identify new review boards as necessary
Support projects to secure research permits and maintain a
working relationship with the National Commission for Science ,
Technology and Innovation (NACOSTI)
Support with filing and following-up with work permits
applications for international staff as needed and ensure that an
up-to-date database is maintained
Qualifications and Experience:
Required Qualifications:
Minimum of Bachelor’s level degree in Business
Administration or related field with at least 5 years of steadily
progressing management experience; Diploma in supply chain management is
an added advantage.
Relevant Experience and Key skills
Experience managing the procurement lifecycle
Experience in fleet management, warehouse management, local
and international procurement and supply chain management, transport and
security.
Significant supervisory management experience, including managing direct reports
Experience working within a complex organizational structure
and managing work across multiple offices or field sites, spread across
large geographic distances
Demonstrated ability to manage multiple tasks simultaneously, and delegate effectively, including to remote staff
Strong computer skills required – particularly in terms of using, creating, editing, and manipulating excel files
Excellent written and verbal communication skills
Personal Attributes
Exceptional analytical and organizational skills, detail-oriented
Team leader but collaborative
Proven skills in negotiation and managing complex relationships
Excellent communication and interpersonal skills
Excellent networking skills
Willingness to travel within Kenya for up to 40% of the time
To apply, please submit your CV and cover letter to
jobs@busaracenter.org and ensure that the subject line reads:
“Operations Coordinator REF NO: BU-2014-11-12”
Deadline to apply is December 19, 2014.
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