1. Position: Senior Accountant
Reporting to: Finance and Administration Manager
Location: Based in Nairobi with frequent travel to the field.
Purpose of the Position:
As the organization’s Senior Accountant, he/she will be responsible for
the maintenance of all financial records and performing all accounting
functions for the Water Services Trust Fund.
Duties and responsibilities will include but not limited to the following;
Preparation of periodic and annual financial
reports and specific reports to development partners, the government and
other stakeholders as per provisions contained in the Cooperative
Agreements and International Public Sector Accounting Standards (IPSAS).
Review of proposals and program work plans in coordinating
preparations of budgets by compiling the departmental budget inputs
within the government budget cycle.
Verification and processing of all payments through the SAP
system, classifying and summarizing financial transactions of the Fund
ensuring that all transactions are recorded.
Verification and disbursement of funds to projects as per
signed sub-agreements with CBOs and Water Service Providers and the
Counties.
Continuous development and improvement of all supporting
financial and management information systems for the Fund, SAP system,
maintaining chart of accounts and code analysis.
Maintenance of the general ledger, reconciliations and analysis through the SAP system
Preparation of monthly bank reconciliation statements
Review of all bank online transactions inputs files and disbursements to projects before approval
Ensuring that the internal controls system are adhered to in
safeguarding financial assets of the Fund and ensure recorded systems
are maintained in accordance with Generally Accepted Accounting
Standards (GAAP)
Follow up on Fund Accountability Reports (FAS) from the
projects and maintenance of projects receivables aging analysis on a
monthly basis.
Preparing for both institutional audits and projects audits as
designed in the funding agreements/MOUs and responding to the audit
findings.
Preparation of payroll on a monthly basis ensuring that statutory deductions are remitted on time
Ensuring proper filling system is maintained for all financial
records ensuring that there is easily accessible supporting
documentation for all the transactions.
Provide supervisory role and support to other staff in the department.
Qualifications / Key Competencies
Bachelor’s degree in finance, accounting or related field, with full Professional CPA(K) or ACCA qualifications;
A registered member with ICPAK in good standing.
Strong working knowledge of computer programs; MS-Word, Excel, PowerPoint and ERP systems preferably SAP system.
7 years relevant working experience;
Skills and Experience:
Experience managing donor funds and grants from the Government of Kenya (GoK)
Strong communication skill
Strong analytical skills and problem solving skills,
Strong attention to detail, integrity, responsiveness and decisiveness.
Good planning and organizational skills
Ability to maintain effective working relationships with all levels of staff and the public
2. Position: Programme Manager – Result Based Aid (Commercial Financing)
Reporting To: The Chief Executive Officer
Location: Nairobi
Purpose:
Programme Manager (project finance) will be in charge of the day to day
operations of the Result Based Aid that will finance projects to provide
water and sanitation services to low income urban areas.
The Fund will provide partial subsidies to the projects after these areas get access to the agreed services.
Duties and Responsibilities
Assist WSTF in the establishment of the Result Based Aid facility
Manage the day to day operations of the Result Based Aid according to the Operations Manuals and WSTF policies and systems
Harmonize the operations manuals of Output Based Aid and Aid on delivery
Assist WSTF in procuring, contracting and managing the Independent Verification
Agent and ensure the output verification process follows the guidelines in the
Grant Agreements and the Operations Manuals.
Highlight the award criteria for Result Based Aid
Create a reporting template for quarterly project status reports and annual financial reports.
Oversee reporting and audit processes of the Result Based Aid
Manage the GPOBA subsidy
Support WSPs in subproject identification and preparation to
make sure projects are eligible for the subsidy and assist in
establishing output targets.
Support WSPs to identify their Technical Assistance needs
Support subproject oversight, including procurement of
consultant and goods and works contracts to ensure compliance with
procurement guidelines.
Review subproject implementation support and subsidy applications.
Track development indicators, objectives and outcomes.
Perform the fiduciary responsibilities of WSTF under the grant, including budgeting, payments and financing requests.
Monitor the compliance of WSPs with the project operating guidelines and environmental and social policies.
Coordinate and Collaborate with the commercial banks teams to ensure the obligation of the Grant is properly understood.
Coordinate with other Consultants at WSTF supporting commercial financing
If required, assist commercial banks’ teams in the understanding profitability and current challenges in the sector.
Follow up with commercial bank partners and WSP management to
get updates on progress of subproject loans and provide assistance to
banks where necessary.
Occasionally take field visits during construction phase and to accompany the
Independent Verification Agent in its output verification visits.
If required, contribute to the creation of a bank water financing tool kit.
Identify mechanism on how the Result Based Aid facility
processes can be integrated and harmonized with WSTF operations (e.g.
harmonisation of audits, reporting timelines)
Support and contribute to the stakeholders’ sensitization on the programme.
Finalize the operations manuals and
Document lessons learnt from the programme
Qualifications and Experience
Masters Degree in a relevant field (finance, development etc).
Holder of CPA(K) and member of a professional body (ICPAK)
At least 7 years of managerial and general experience in relevant fields, 5 years in bank/finance, SME lending preferred.
Experience in projects financed through international development institutions.
Experience in the water and sanitation sector, particularly working with Water Services Providers.
Experience in an International Consultancy Firm is an added advantage
Strong analytical skills
Fluency in English and strong skills in written communications.
Must be computer literate
An attractive remuneration package commensurate with above
qualification and experience requirement will be offered to the
successful applicant.
How to Apply
Applicants who meet the specified requirements should send / drop their
application letters clearly mark the Position you are applying on the
envelope with their detailed CVs, copies of academic and professional
certificates and other testimonials together with day-time telephone
contact, email address and contacts of three referees, current and
expected remuneration to:
Chief Executive Officer,
Water Services Trust Fund,
Upper Hill, Mara Road, CIC Plaza, 1st Floor,
P O Box 49699 - 00100,
Nairobi.
Email: ceo@wstf.go.ke
To be received not later than 5.00pm on 10th October 2014
Water Services Trust Fund is an equal opportunity employer and Persons with disabilities are encouraged to apply.
Only shortlisted candidates will be contacted.
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