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Intern - Programme Management - UNEP Regional Office for Africa, Nairobi

Closing date: Wednesday, 15 July 2015

Posting Title: INTERN - PROGRAMME MANAGEMENT - UNEP Regional Office for Africa, I

Job Code Title: INTERN - PROGRAMME MANAGEMENT

Department/ Office: United Nations Environment Programme

Duty Station: NAIROBI

Posting Period: 30 June 2015-15 July 2015

Job Opening number: 15-PGM-UNEP-44512-R-NAIROBI (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Your application for this internship must include;

1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2. Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme), List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
3. A certified copy of degree certificate (if you have already graduated).

4.      Due to a high volume of applications received, ONLY successful candidates will be contacted.

5.      Organizational Setting and Reporting

6.      The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

The UNEP Regional Office for Africa internship is for 3 months.

The Internship is UNPAID and full-time.

Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the direct supervision of the Regional programme Coordinator the intern will

1. Project Management support:

• Assist in developing the programme work and budget..
• Bring new ideas from academic ground, major theories of the political economy and international laws in support to the GE programme.
• Monitor budget/work plans with respect to program implementation and report to supervisor any discrepancy& irregularity.
• Assist for the improvement of the program quality in support based on country needs and international cooperation & international law requirements.
• Assist in the organization and servicing of meetings and workshops including support to post seminar works.
• Compiling statistics and assisting for reportings.

2. Reporting and Monitoring:

• Solicit financial and progress reports from countries and executing agencies, and check the reports and query discrepancies.
• Monitor project budget and financial expenditures and their conformity to the work plans.
• Support in preparation of field and country missions, teleconference meetings and support feedback minutes & reporting.
• Follow-up on payments in favour of the implementing agencies against the signed MOUs.

3. General Administration:

• Perform other related administrative duties as required, such as operational travel tasks.
• Liaise with other staff members within the Office, human resources, administration, and accounting, staff in missions and headquarters.
• Perform any other duties as assigned.

Competencies

Core Competencies

Communication

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements

be enrolled in

1. be enrolled in a graduate school programme (second university degree or equivalent, or higher);
2. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
3. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Be computer literate in standard software applications;

Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Studies in political sciences, policy & law, public administration preferred.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English and French is required. Knowledge of another UN language is desirable.

Assessment Method

Potential candidates will be contacted by hiring manager directly for further consideration.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

United Nations Environmental Programme (UNEP) vacancy

Closing date: Monday, 31 August 2015

Posting Title: SENIOR PROGRAMME MANAGEMENT OFFICER (Portfolio Manager International Waters), P5

Job Code Title: SENIOR PROGRAMME MANAGEMENT OFFICER

Department/ Office: United Nations Environment Programme

Duty Station: NAIROBI

Posting Period: 2 July 2015-31 August 2015

Job Opening number: 15-PGM-UNEP-39169-R-NAIROBI (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira 'Need Help?' link.
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Environmental Policy Implementation (DEPI) works with international and national partners, providing technical assistance and capacity development for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This post is located in UNEP DEPI, at the Headquarters duty station, in Nairobi.

Responsibilities

1. Takes the lead in International Water (IW) corporate strategy development and programme coordination by:
1. Drafting UNEP/GEF IW focal area strategy and business plan and coordinate its implementation;
2. Providing input into the UNEP/GEF Fee model as needed and reporting progress against agreed targets on a quarterly basis;
3. Representing UNEP in the GEF Focal Area Task Force meetings;
4. Contributing to UNEP's programming and ensuring that the UNEP/GEF IW portfolio is reflected in the PoW;
5. Undertaking council document reviews and preparation of comments and briefings for management;
6. Participating in the UNEP Project Review Committee (PRC) and providing input to UNEP and GEF policy and information documents and to GEF corporate evaluations.
2. Contributes to UNEP & GEF corporate knowledge management, data management, communications and outreach by:
1. Identifying and codifying lessons emerging from the IW portfolio implementation;
2. Overseeing portfolio data entry into the project information system and monitoring team compliance with data entry and quality of entry;
3. Identifying media and other outreach opportunities and contributing portfolio and project information and written materials to be used by communications and outreach officers.
3. Supervises portfolio development and implementation by:
1. Managing the Focal Area team and supervising and mentoring staff;
2. Providing technical guidance to IW focal area Task Managers concerning project design and implementation and coordinating project concept peer reviews as needed;
3. Coordinating responses to GEF Secretariat project review sheets and STAP comments;
4. Reviewing quality of the yearly Project Implementation Reviews (PIR) prepared by Task Managers and preparing focal area reports;
5. Identifying projects-at-risk and monitoring implementation of remedial actions.
4. Develops projects and supervises project implementation of selected projects by:
1. Liaising with national organizations and international partners for identifying GEF-eligible project ideas within UNEP's comparative advantage;
2. Overseeing project concept development and project preparation, providing technical advice to the executing agencies;
3. Liaising with GEF Secretariat focal area staff to ensure projects meet GEF requirements;
4. Responding to Council, STAP and GEF Secretariat project reviews;
5. Assisting in mobilizing co-financing for the projects and obtaining letters of endorsement from GEF National Focal Points;
6. Participating in Steering Committee meetings;
7. Regularly monitoring project progress and performance and other tasks associated with project implementation in accordance with UNEP/GEF's Project Operations Manual.

Competencies

Professionalism: Knowledge and understanding of International Waters issues and discussions, knowledge and understanding of environmental and resource status of various water resources; Practical experience in programme/project management and oversight; Good analytical and problem-solving skills, including ability to identify and participate in the resolution of issues/problems; Ability to apply good judgment in the context of assignments given; Ability to plan own work and manage conflicting priorities. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed

Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvements; does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education

Advanced university degree (Master's degree or equivalent) in fields such as Marine or fresh water biology, ecology, Hydrology or Chemistry, Coastal zone and river basin management; environmental engineering, economics, law, or related fields, with specialization in issues related to the protection and management of international waters issues. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

At least 10 years of relevant and progressively responsible experience, including at least 5 years at the international level with key international organizations related to the issues covered in this TOR. Experience in project management/oversight as well as in project development is required. Working experience at any UN agency is an asset. Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.

Assessment Method

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

PART IV: What Do Employers Really Want?

Employers have limited interests. To hire someone who has what it takes to solve their problem or need. some one will demonstrate skills-clearly evident or capable of being proven.
Here is a typical scenario that informs an employer's decision to advertising for a position in company Y.

Company Y receiver 3000 phone calls in the last three months. 95% of the calls (2850) were inquiries about the company products, only 200 of the call-in customers actually bought the products. This translates to 7% of the total inquiries.

The management company Y wants to know why the conversion rate is so low. On investigating, the following truths emerged:
1. There were only 4 sales staff who could handle call-in clients and the callers stayed on hold for very long (over 1 minute) and dropped the calls;
2. Some calls were received by non sales staff and did not translate to sales.

Company Y then resolved to hire 8 more sales staff to handle call in customers. The Human Resource Manager and the Sales Manager and the sales manager were tasked with completing the hiring assignment. Below is the job profile requirement that they came up with for the new sales staff:

1. Age limit - 30 years old
2. Minimum Education - Business Degree
3. Sales Experience - 2 years
4. Specific skills- Language skills; Eloquent and good spoken English/Kiswahili, Excellent interpersonal and rapport building skills, Ability to ask high values sales questions, ability to listen, clues, cues and respond accordingly, objection handling skills, persistent, organizational skills, focused.

The HR Manager placed an advert in the media for Telephone sales executives using the above profile. 

Therefore, if you take time to understand the underlying reasons for a job opening, then you will have gone a long way in isolating the important things you will need to work on to build a compelling curriculum vitae.