Save the Children
Dimensions:
Save the Children has been operational in Kenya since the 1950s,
providing support to children through developmental and humanitarian
relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights
governance, education, health, HIV/AIDS, livelihoods, nutrition and
WASH.
In 2012, as part of a global reorganization process, Save the Children
combined the programmes of SC UK, SC Canada and SC Finland to create a
single operation in Kenya.
In February 2014, we completed a second transition, which saw us join
forces with the British INGO, Merlin, and merge their health and
nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab
Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir.
We work through partners in many other parts of the country.
We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.
1. Job Title: Reporting Coordinator
Position Code: SCI REPO CORD2
Team / Programme: Programme Operations
Location: Nairobi with frequent field travel
Grade: Grade 3
Post Type: National (1 year with possibility of extension)
Child Safeguarding:
Level 3 - the responsibilities of the post may require the post holder
to have regular contact with or access to children or young people
Role Purpose:
Under the supervision of the Programmes and Operations Manager, S/He
will coordinate the timely submission of quality reports to donors as
well as promote mechanisms for clear tracking of reports.
S/He will ensure that consistent efforts are made to capacity building
of report writers within SCI staff and partners is delivered to promote
overall program quality.
Scope of Role:
Reports to: Programmes and Operations Manager
Staff directly reporting to this post: None
Key Areas of Accountability:
Develop and circulation on a monthly basis the Report
Tracker with clearly defined reporting timelines for each award with
internal review dates, roles and responsibilities of relevant staff and
member focal points clearly defined.
Circulate donor reporting templates and conditions in advance to reporting period.
Follow up all donor reports and area reports from the field
offices, review and provide editorial support to produce high quality
donor ready reports.
Develop and embed the use of standardised templates for the
documentation of case studies and impact stories from both Field and HQ
staff ensuring that they are of good quality and use the standardised
templates.
Utilise standardised report feedback tools (e.g. SCI donor
reporting checklist) for use in report review and feedback to writers on
general ways of improving reporting skills and overall quality of
report. Including field visits.
Design and deliver training of report writing skills to staff
and partners at both the Field and HQ level promoting a greater focus on
qualitative aspects.
Ensure that final reports are submitted on time to the member and updated on AMS as in the hard copy award files.
Collaborate with the Awards Assistant to ensure that match reports are submitted on a quarterly basis via AMS.
Work with field office focal points to ensure that all partner
reports are submitted and uploaded on AMS as well as in the hard copy
award files.
Ensure the appropriate Technical Advisor(s) has reviewed the
narrative and that the budget submitted correlates with the activities
described in the report.
Ensure that Finance have signed off on all reports.
Update and circulate monthly Reporting Indicators Report to
provide a snapshot of the state of both financial and narrative reports
for deliberation at the Awards
Review Meeting, Awards – Finance meetings and SMT.
Flag any delays for corrective actions.
Skills and Behaviours (our Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing
resources efficiently, achieving and role modelling Save the Children
values
Holds the team and partners accountable to deliver on their
responsibilities - giving them the freedom to deliver in the best way
they see fit, providing the necessary development to improve performance
and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and
their team), takes responsibility for their own personal development and
encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, able to engage adult learners in training.
Creativity:
Develops and encourages new and innovative solutions to recurrent challenges.
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
Qualifications and Experience
Minimum Degree in Social Science/ Linguistics and other related fields.
A master’s Degree would be an added advantage
5 years’ experience reporting to major donors and INGO’s
Demonstrated experience of reporting in the Save the Children’s global areas:
Child protection, Health, HIV/AIDs, Nutrition, Education, Food Security & Livelihoods.
Good reporting writing, organisational skills, time management and ability to meet deadlines and work under pressure.
Good negotiation, communication, decision-making and interpersonal skills, and the ability to work as part of a team.
Leadership skills and ability to give guidance to both co-located and remote field teams.
Training / experience in key donor reporting rules and regulations e.g. ECHO, EC, DFID, OFDA.
Ability to present complex information in a succinct and compelling manner.
Experience delivering targeted training on concrete skills to adult learners of varying literacy levels.
Understanding of donor compliance and key SC reporting procedures.
Ability and willingness to dramatically change work practices and hours to handle variable workflow levels.
Fluency in English, both verbal and written, required.
Willingness to travel.
Commitment to Save the Children values and willingness to abide by Child Safeguarding Policy.
2. Job Title: Education Coordinator - Pastoralist Education Project
Position Code: SCI EDU WAJ
Team / Programme: Programme Development and Quality
Location: Wajir (1 year with possibility of extension)
Grade: 3
Post Type: National
Child Safeguarding:
Level 3 - the responsibilities of the post may require the post holder
to have regular contact with or access to children or young people
Role Purpose:
The Education Coordinator will be responsible for ensuring high-quality
execution of the Strategic Breakthrough Investment Funds pilot project
activities in Wajir.
S/He must bring program management skills with a proven track record in
education and a sound technical background in programme delivery.
They should also have experience managing complex programming delivery in marginalized communities in a nomadic setting.
The individual will be responsible for managing the pilot programme in
Wajir and ensuring maintenance of high professional standards through
continuous mentoring and follow-ups.
S/He will play a key role in monitoring and evaluation of programmes and provide appropriate guidance where necessary.
She/he will ensure and strengthen links between Education and existing Health and Nutrition programs in Wajir.
Scope of Role:
Reports to: Area Program Manager with technical reporting to the Nairobi-based Education Advisor
Pastoralist Education Project:
Save the Children has received funding from Save the Children UK to
develop of a signature approach for Pastoralist Education and is in the
process of starting the implementation of a Pastoralist Education pilot
programme in Wajir County.
This project is expected to significantly contribute to knowledge on
what works for pastoralist education and provide a model that can be
replicated in other areas.
It is also expected that evidence from the pilot will influence national
policy especially around nomadic education and support scaled up,
cost-effective interventions for children in pastoralist communities.
This is also in line with Save the Children’s Theory of Change.
Save the Children will work with the government of Kenya at both
national and county levels and communities to facilitate the piloting of
the various interventions.
Staff directly reporting to this post: None
Key Areas of Accountability:
Programme Delivery
Lead in the development of annual detailed implementation
and procurement plans; monitor performance against work plan deadlines,
ensure accurate data collection on performance indicators.
Lead the implementation of the pastoralist education pilot
project, including training and materials adaptation as appropriate, as
well as monitoring outcomes.
Support in the development of, conduct and/or supervise
trainings for targeted schools Boards of Management, teachers and
communities as appropriate, to ensure programming meets quality
standards.
Plan, organize and implement quality community sensitization forums in partnership with the community.
Partnerships for social mobilisation
Develop partnerships with religious groups, women’s
groups, community leaders and other organised groups in the community to
orient them on the project goals and to solicit their involvement in
the implementation of the project.
Collaborate and coordinate with other aid agencies,
governmental institutions and community level structures in order to
ensure the success of the pilot project and promote sustainability of
education initiatives.
Represent Save the Children in county and national fora to
share good practice and ensure the achievement of advocacy and policy
objectives.
Monitoring and Evaluation
Work with the Monitoring, Evaluation, Accountability and
Learning (MEAL) team for monitoring and evaluation of programme
activities including taking corrective action where necessary;
preparation of monitoring reports, documents and lessons learned.
Support the development and implementation of an
accountability mechanism for participants in the pastoralist education
pilot project.
Lead in the dissemination of communication research findings,
and ensure exchanges and sharing of experience, lessons learned, best
practices, and new methods to government officials, programme staff, and
other SCI partners as well as more widely within the organisation.
Grants Management and Reporting
Coordinate with finance and awards team to ensure effective
budget monitoring for the project in line with donor requirements and
contractual obligations, including Grant opening, mid-term and closing
meetings
Oversee project activities budget expenditures and ensure they
are allowable and allocable according to SCI and donor regulations;
review monthly Budget vs. Actual and expenditure sheets and collaborate
with the finance department to ensure accurate expenditures and
reporting.
Ensure timely production of technical project progress reports as well as donor reports as per the agreed timelines.
Skills and Behaviours (our Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing
resources efficiently, achieving and role modelling Save the Children
values
Holds the team and partners accountable to deliver on their
responsibilities - giving them the freedom to deliver in the best way
they see fit, providing the necessary development to improve performance
and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and
their team), takes responsibility for their own personal development and
encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
Qualifications and Experience
Bachelor’s degree in education, an advanced degree is preferable;
Minimum of five (5) year’s work experience in managing education programs especially within nomadic settings;
Demonstrable award management skills with experience of managing awards from donors;
Excellent communication skills and a willingness to be respectful, kind, sensitive to culture and religious beliefs;
Strong results orientation, with the ability to challenge existing mind sets;
Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy-in;
Experience in managing programmes in complex security settings;
Ability to write high quality donor reports;
Fluency in English, both verbal and written, required. Swahili preferred;
Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions;
Motivates others while identifying with Save the Children’s mission.
Desirable:
Knowledge of monitoring and evaluation skills
Knowledge of Somali language
Highly developed cultural awareness and ability to work well
in an international environment with people from diverse backgrounds and
cultures.
Commitment to Save the Children values and willingness to abide by Child Safeguarding Policy.
3. Job Title: Logistics Manager
Position Code: SCI LOGS NRB
Team / Programme: Operations
Location: Nairobi, with Frequent Field Visits
Grade: 2
Contract Length: 1 year contract with possibility of renewal.
Child Safeguarding: Level 3: the role holder will have contact
with children and/or young people either frequently (e.g. once a week or
more) or intensively (e.g. four days in one month or more or overnight)
because they work in country programs; or are visiting country
programs; or because they are responsible for implementing the police
checking/vetting process staff.
Role Purpose:
The post holder ensures all staff in the CO have understanding and
adherence to all SCI and Kenya CO logistics policies and procedures to
provide effective logistics support to Save the Children's programmes
specifically for the implementation of the Child Protection, Education
and Health, Livelihoods and Nutrition projects in all area locations and
in both development and emergency / humanitarian settings.
Scope of Role:
Reports to: Director of Programme Operations
Staff directly reporting to this post: Procurement Coordinator, Logistics Officer and Fleet Officer Nairobi and most senior Logistics staff in Area Offices
Key Areas of Accountability:
Ensure that the supply chain is appropriate and
cost-effective based on budgets, markets, infrastructure, nature of the
Save the Children programmes and need for timely delivery and that it is
operating efficiently in the Kenya CO through informed analysis and
implementation of appropriate strategies including for procurement,
transport, warehousing and stock management with liaison with programme
staff for documented distribution procedures.
Ensure the CO has fully documented process for selection of
Pre-Qualified Suppliers and that any suppliers added to or removed from
the list is done according to laid down procedures, including clear
documentation with approval from the Procurement Committee (PC) and
ultimately the CD.
Ensure all procurement procedures are routinely followed with
POs, contracts and framework agreements entered into following due
diligence and Procurement Committee approval, and that the PC members
understand their responsibilities in this role.
Ensure that SCI warehousing and asset management policies and
procedures are followed in all area offices including Nairobi with
independent verification carried out on a routine basis.
Ensure that the CO fleet across all locations is managed in
the most efficient and effective way through compilation and analysis of
monthly fleet reports.
Lead, manage and motivate the logistics teams in the Nairobi and area
offices, ensuring appropriate team structures, clear division of
responsibilities clear objectives and receive meaningful feedback on
their performance in coordination with APMs as appropriate.
Support all area logistics teams including in Nairobi to
produce the required weekly tracking reports, monthly location reports
and KPIs to inform the production of a Kenya CO monthly logistics report
that fully captures all logistics activities and data as required;
Logistics narrative, staffing, Procurement, Fleet, Assets and
Warehousing and has informed analysis to raise issues of concern to the
CO SMT.
Provide advice and support to senior management on logistics
issues and crucially at time of proposal development and collaborate
with staff on budgets, technical aspects of the programme and
implementation mechanisms as required.
Where appropriate, be responsible for developing and
implementing emergency preparedness strategies across the logistics
aspects of the programmes.
Through regular coordination meetings, planning, systems
development and training, and day-to-day follow-up, the Logistics
Manager will ensure logistics staff effectively plan and carry out
assignments.
Ensure that procurement on an international level is carried
out efficiently and effectively and all procurement procedures are
implemented.
Carry out programme purchases in a timely and transparent
manner, ensuring that Save the Children procurement policies and
procedures are followed and with an optimal relation quality/price.
Coordinate the deployment of programme light vehicles and
trucks and ensure compliance with maintenance schedules and the Save the
Children transport manual.
Coordinate planning, securing of necessary authorisations, transport
procurement, and reception for all movements of goods.
Manage supplies and ensure basic distribution, tracking and
stock controls are in place and effectively used, reaching end users in
an efficient, accountable and cost-effective manner and in coordination
with programme staff.
Collaborate with relevant programme coordinators and support
field engineers for best implementation through contract for
construction and rehabilitation projects.
Remain aware of the evolving security situation, adapting
logistics activities accordingly and ensuring new emergency operations
are effectively supported.
Skills and Behaviours (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing
resources efficiently, achieving and role modelling Save the Children
values
Holds the team and partners accountable to deliver on their
responsibilities - giving them the freedom to deliver in the best way
they see fit, providing the necessary development to improve performance
and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and
their team), takes responsibility for their own personal development and
encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
Qualifications and Experience
Essential
Competent and organised logistician with previous NGO
international experience within a complex/large scale country programme
in humanitarian and development environments.
Minimum first degree level qualification or equivalent.
Substantial experience in all technical areas of logistics
operations including procurement, transport/distribution, warehousing
and stock management, fleet management, asset management,
communications, and security.
Experience of developing / implementing a complex
international supply chain to support different types of programmes, and
coordinating resources to meet the programme objectives.
Experience of working in remote field bases with limited infrastructure.
Proven track-record in managing and supervising others in logistics, including training and capacity building.
Ability to synthesise and analyse complex information, and make clear, informed decisions.
Experience of advising and supporting others at all levels
with logistics aspects of a programme, including strategic thinking and
planning.
Ability to build relationships quickly with a wide range of people, both internally and externally.
Excellent planning, management and coordination skills, with
the ability to organise a substantial workload comprised of complex,
diverse tasks and responsibilities.
Strong communication (written and spoken), and interpersonal
skills in English and Kiswahili, with experience in managing
multicultural teams.
High awareness of security considerations, with the ability to develop plans for personal security/evacuation procedures.
The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful.
Patient, adaptable and flexible.
Ability to travel frequently.
Desirable
Technical experience/training in specific areas of logistics e.g. supply chain management, fleet mechanics.
Technical experience/knowledge in specific types of humanitarian intervention e.g. Health, WASH, Food Security, Nutrition etc.
Formal management training.
Working experience in NEP or similar remote field locations.
How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd January 2015.
Due to the urgency of these positions applications will be reviewed as and when they are received.
Only shortlisted candidates will be contacted.
