Evidence Action Associate Office Manager Job in Nairobi Kenya

Evidence Action Associate Office Manager Job in Nairobi Kenya

Vacancy: Associate Office ManagerFinance & Admin - Nairobi, KenyaJob Purpose: To facilitating the efficient functioning of the office through a range of administrative, clerical, financial and managerial tasks.
Management Responsibility: To provide professional guidance and advice on administration issues to the Management
Description of Duties

To ensure that all approved and regular tasks pertaining to administration are carried out on time.

Manage relationship with office supply vendors and conduct special order of office supplies.

Manage Evidence Action transactions with vendors and service providers within the framework of Evidence Action policies.

Set up a system for managing visitor’s to the office and ensure that they are adequately attended to.

To monitor financial expenditure in respect of administrative activities as per approved budget, procedures and policies.

To prepare budgets, plans as well as periodic and ad-hoc reports as and when needed

To oversee cleaning and maintenance of office facility and to supervise general cleanliness and maintenance of the office at all times

To organize for meetings and plan for appointments

Coordinate transport booking and accommodation for staff members and visitors

Manager office inventory of stationery and furniture

Supervising and monitoring the work of clerical and administrative staff

Managing office budgets

Implementing and maintaining procedures/office administrative systems

Organizing induction programmes for new employees

Any other duties delegated from time to time by your supervisorAccountability

Decision Making and Communication channels: For routine decision making to be guided by generally accepted organization rules and regulations. Refer to Director of Finance and Administration on issues out of normal policies and procedures

Responsibility over data or information: Has access to important and highly confidential information. Keep all Evidence Action program activities and vendors strictly confidential

Responsibility over assets: Computer, printer, office equipment, office furniture, office supplies

Responsibility over staff: Accounting staff within the department sectionProfessional Qualifications

Degree in Business Administration or relevant filed

Proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.

Should be an effectual communicator verbally as well as through writing skills.Relevant Experience and Key skills

Minimum three years’ work experience in similar administrative responsibilities

Effective problem-solving skills

Excellent interpersonal skills, must be able to interact in a mature, professional and friendly manner with local and international colleagues

Ability to work on multiple tasks concurrently and under pressure.

Attention to details with good understanding of filing processes

Highly developed organizational skillsPersonal Attributes

Strong team leader and player

Interpersonal skills

Excellent networking skillsClick here to apply online Evidence Action Associate Office Manager Job in Nairobi Kenya