RVR Supply Chain Assistant Job in Nairobi Kenya

RVR Supply Chain Assistant Job in Nairobi Kenya

Rift Valley Railways1. Position: Supply Chain Assistant
Payroll Position: Supply Chain Assistant
Category: Planning and Control
Reports Directly To: Supply Chain Controller
Reports Indirectly To: Materials Manager
Direct Reports: Nil
Indirect Reports (Numbers): NIL
Purpose: Responsible to work with customer department to plan the requirements for locomotive parts, oversee the follow-up and expediting of purchase orders and to update the end users as to the delivery status of orders placed.
Key Duties / Responsibilities

Work with rolling stock department to determine the resources needed to meet all locomotive parts requirements.

To help determine the specifications for the parts needed.

To monitor inventory levels and coordinate with procurement and materials stores to maintain adequate levels of parts and materials.

To monitor scheduled deliveries from suppliers.

To expedite materials from suppliers to avoid delays in delivery.

To continually work to improve delivery times, cost and quality of materials from suppliers in collaboration with category buying officers and end users

To work with locomotive category buying officers to improve performance of suppliers

To follow up and ensure payment to suppliers as per negotiated terms

Supporting planning and forecasting of parts requirements

Evaluation of supplier delivery performance based on predetermined criteria and updating score cards

Participating in and engaging suppliers in quality improvement initiatives

Preparation and submission of material delivery reports to Management and Internal customers

Any other duties as may be directed by the Supply Chain Manager-ProcurementAcademic and Professional Qualifications

Minimum ‘O’ Level.

Bachelor’s Degree in a related discipline is preferred.

Diploma in Purchasing and Supply ManagementKnowledge, Experience and Skills Knowledge

Inventory Management

Planning and forecasting

Purchasing/Procurement ProceduresExperience

Minimum 5 years’ experience in a busy organization

Must be able to work under intense pressure/deadlinesSkills

Computer proficiency MS Office and ERP

Good Interpersonal skills

Good language skills (English and Swahili)

Good communication skills both oral and written

Good negotiation skills

Flair for detail/analyticalMain External Contacts:
Local and Overseas Suppliers
Main Internal Contacts:
Customers

Rolling stock/Mechanical department

Suppliers

Locomotive parts stores

Materials Planner-Inbound

Locomotive category buying officersKey Performance Indicators

On time delivery

In full delivery

Average lead time per order

Lead time variability

Forecast accuracy

Purchase Order backlog level2. Position: Warehouse / Store Analyst
Category: All
Reports Directly To: Warehouse / Store Supervisor
Reports Indirectly To: General Manager Supply Chain
Direct Reports: Stores Officers
Indirect Reports (Numbers): NIL
Purpose: Be responsible to implement and sustain an effective inventory management system which is customer oriented, flexible and responsive.
This position is responsible for all material receipt, storage, handling and issues as well as the control of inventory.
The role entails the supervision of all warehouse functions.
Key Duties / Responsibilities

Actively participate in inventory cover management exercises.

Coordinate issues to customers.

Maintain a continuous count of all goods moving in the warehouse.

Ensure 100% accuracy in stock document processing and that no stocks are issued without the requisite documentation.

Maintains receiving, warehousing, and stock issuing operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.

Safeguards warehouse operations and contents by establishing and monitoring security and safety procedures and protocols.

Controls inventory levels by conducting physical counts; reconciling with data storage system

Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement

Completes warehouse operational requirements by scheduling and assigning employees; setting performance targets and following up on work results.

Contributes to team effort by accomplishing related performance results as needed.

Liaising with customers, suppliers and transport vendors.

Planning and monitoring the storage, delivery and issue of customer orders.

Carry out any other duties assigned by the Management from time to time.Minimum Academic and Professional Qualifications

Bachelor’s Degree in a related management discipline.

Diploma CIPS or equivalent qualification.

Knowledge, Experience and Skills

Must be highly computer literate (MS Office and ERP systems, preferably SAP)

Communication Skills: Warehouse supervisors will need to speak with coworkers and customers on a regular basis.

Leadership Skills: Warehouse supervisors will need to hire employees and resolve conflicts, as well as keep employees motivated and on-task.

Critical-Thinking Skills: Warehouse supervisors will need to devise plans of action and asses those plans regularly.

Organizational Skills: Multiple orders, people and many moving pieces will keep warehouse supervisors on their toes.Problem-Solving Skills:

Warehouse supervisors will need to be ready when problems arise, or be ready to anticipate problems before they happen.Experience

Minimum 4 years’ experience in a busy organization.

Must be able to work under intense pressure/deadlines and with minimum or no supervision.Main Internal Contacts:

Customers

All company departments.

Suppliers

Materials Management (Materials Planners).

Category buying officers.Key Performance Indicators

Stock accuracy.

Cycle count stock accuracy.

Rate of closing reservations.

Receiving cycle time.3.Vacancy: Regional Trains Operations Manager
Ref: RVR.18/2/14/1
The Role:
The successful job holder will be responsible for Planning, organizing and coordinating the use of Company resources in the train operations activities by leading and directing the effort of regional staff in the assigned RVR network area so as to achieve set performance targets in line with Operations department KPIs for the region.
Key Duties and Responsibilities

Participate in the Development and implementation of the Operations Planning and Control department strategies, policies and procedures by providing input on required improvements in relation to meeting the Departments strategic and operational goals and objectives;

Assists the General Manager, Operations Planning & Control, to develop, and implement the strategy, policies and procedures and advises management on areas of improvements in relation to regional operations;

Oversee train operations with regard to overall safety and efficient movement of assets and customer cargo within the assigned territory/region and its terminals/stations;

Oversee the efficient assignment of resources and the management of company assets and processes within the assigned region and the stations;

Ensure service quality ,cost containment and reassignment of resources so as to achieve maximum efficiency;

Coordinate own service area KPIs with those of marketing/commercial so as to ensure total customer satisfaction as measured through a reduction in customer complaints ;

Address customer complaints on variances/enquiries promptly and effectively;

Takes part in the development of operational testing programs by observing, documenting, and evaluating safe work practices as per operating rules and proactively address problems;

Investigates incidents, determine their root cause, escalates findings and implement corrective actions so as to prevent recurrence;

Manage the handling of all incidents to minimize inefficiencies caused by line blockage to mitigate against reduction in cycle time by incidence;

Prepares and present a variety of routine and special reports on assigned regional activities; including monthly, quarterly and annual reports; and

Maximize employee Contribution and potential development through effective communications, coaching and feedback.Knowledge, Skills and Experience Requirements
Education:

University degree in Humanities/Commerce/Economics or Business Administration/ Bachelor in Science in Engineering or other relevant first degree;Or

Diploma holders with at least three (3) years work experience in a busy logistics and Transport operation.Training

Training in Operations management , sales and marketing disciplines coupled with at least three (3) years post training work experience in a relevant field/environment;Or

Advanced training in Railway Operations specific work with exposure to modern freights logistic systems will be an added advantage.Work Experience

At least three (3) years management/supervisory level work experience in a busy deadline driven commercial environment, preferably in production planning, engineering or manufacturing work environments;

Demonstrable skills in exercising initiative, analysis/problem solving and judgment

A good communicator (both oral & written);

Excellent team player;

Be persons that possess an Impeccable integrity record ;and

Ability to work for long hours under pressure in a fast paced deadline driven work environment.How to Apply:
Suitably qualified applicants should submit their application letters, with detailed CVs including a day time contact phone number and email addresses citing the relevant job title, before 15th October 2014 to:
Email: recruitment@rvr.co.ke
Only shortlisted candidates will be contacted