1. Position: Supply Chain Assistant
Payroll Position: Supply Chain Assistant
Category: Planning and Control
Reports Directly To: Supply Chain Controller
Reports Indirectly To: Materials Manager
Direct Reports: Nil
Indirect Reports (Numbers): NIL
Purpose:
Responsible to work with customer department to plan the requirements
for locomotive parts, oversee the follow-up and expediting of purchase
orders and to update the end users as to the delivery status of orders
placed.
Key Duties / Responsibilities
Work with rolling stock department to determine the resources needed to meet all locomotive parts requirements.
To help determine the specifications for the parts needed.
To monitor inventory levels and coordinate with procurement
and materials stores to maintain adequate levels of parts and materials.
To monitor scheduled deliveries from suppliers.
To expedite materials from suppliers to avoid delays in delivery.
To continually work to improve delivery times, cost and
quality of materials from suppliers in collaboration with category
buying officers and end users
To work with locomotive category buying officers to improve performance of suppliers
To follow up and ensure payment to suppliers as per negotiated terms
Supporting planning and forecasting of parts requirements
Evaluation of supplier delivery performance based on predetermined criteria and updating score cards
Participating in and engaging suppliers in quality improvement initiatives
Preparation and submission of material delivery reports to Management and Internal customers
Any other duties as may be directed by the Supply Chain Manager-Procurement
Academic and Professional Qualifications
Minimum ‘O’ Level.
Bachelor’s Degree in a related discipline is preferred.
Diploma in Purchasing and Supply Management
Knowledge, Experience and Skills
Knowledge
Inventory Management
Planning and forecasting
Purchasing/Procurement Procedures
Experience
Minimum 5 years’ experience in a busy organization
Must be able to work under intense pressure/deadlines
Skills
Computer proficiency MS Office and ERP
Good Interpersonal skills
Good language skills (English and Swahili)
Good communication skills both oral and written
Good negotiation skills
Flair for detail/analytical
Main External Contacts:
Local and Overseas Suppliers
Main Internal Contacts:
Customers
Rolling stock/Mechanical department
Suppliers
Locomotive parts stores
Materials Planner-Inbound
Locomotive category buying officers
Key Performance Indicators
On time delivery
In full delivery
Average lead time per order
Lead time variability
Forecast accuracy
Purchase Order backlog level
2. Position:Warehouse / Store Analyst
Category: All
Reports Directly To: Warehouse / Store Supervisor
Reports Indirectly To: General Manager Supply Chain
Direct Reports: Stores Officers
Indirect Reports (Numbers): NIL
Purpose:
Be responsible to implement and sustain an effective inventory
management system which is customer oriented, flexible and responsive.
This position is responsible for all material receipt, storage, handling and issues as well as the control of inventory.
The role entails the supervision of all warehouse functions.
Key Duties / Responsibilities
Actively participate in inventory cover management exercises.
Coordinate issues to customers.
Maintain a continuous count of all goods moving in the warehouse.
Ensure 100% accuracy in stock document processing and that no stocks are issued without the requisite documentation.
Maintains receiving, warehousing, and stock issuing operations
by initiating, coordinating, and enforcing program, operational, and
personnel policies and procedures.
Safeguards warehouse operations and contents by establishing and monitoring security and safety procedures and protocols.
Controls inventory levels by conducting physical counts; reconciling with data storage system
Maintains physical condition of warehouse by planning and
implementing new design layouts; inspecting equipment; issuing work
orders for repair and requisitions for replacement
Completes warehouse operational requirements by scheduling and
assigning employees; setting performance targets and following up on
work results.
Contributes to team effort by accomplishing related performance results as needed.
Liaising with customers, suppliers and transport vendors.
Planning and monitoring the storage, delivery and issue of customer orders.
Carry out any other duties assigned by the Management from time to time.
Minimum Academic and Professional Qualifications
Bachelor’s Degree in a related management discipline.
Diploma CIPS or equivalent qualification.
Knowledge, Experience and Skills
Must be highly computer literate (MS Office and ERP systems, preferably SAP)
Communication Skills: Warehouse supervisors will need to speak with coworkers and customers on a regular basis.
Leadership Skills: Warehouse supervisors will need to hire
employees and resolve conflicts, as well as keep employees motivated and
on-task.
Critical-Thinking Skills: Warehouse supervisors will need to devise plans of action and asses those plans regularly.
Organizational Skills: Multiple orders, people and many moving pieces will keep warehouse supervisors on their toes.
Problem-Solving Skills: Warehouse supervisors will need to be
ready when problems arise, or be ready to anticipate problems before
they happen.
Experience
Minimum 4 years’ experience in a busy organization.
Must be able to work under intense pressure/deadlines and with minimum or no supervision.
Main Internal Contacts:
Customers
All company departments.
Suppliers
Materials Management (Materials Planners).
Category buying officers.
Key Performance Indicators
Stock accuracy.
Cycle count stock accuracy.
Rate of closing reservations.
Receiving cycle time.
3. Vacancy: Regional Trains Operations Manager
Ref: RVR.18/2/14/1
The Role:
The successful job holder will be responsible for Planning, organizing
and coordinating the use of Company resources in the train operations
activities by leading and directing the effort of regional staff in the
assigned RVR network area so as to achieve set performance targets in
line with Operations department KPIs for the region.
Key Duties and Responsibilities
Participate in the Development and implementation of the
Operations Planning and Control department strategies, policies and
procedures by providing input on required improvements in relation to
meeting the Departments strategic and operational goals and objectives;
Assists the General Manager, Operations Planning &
Control, to develop, and implement the strategy, policies and procedures
and advises management on areas of improvements in relation to regional
operations;
Oversee train operations with regard to overall safety and
efficient movement of assets and customer cargo within the assigned
territory/region and its terminals/stations;
Oversee the efficient assignment of resources and the
management of company assets and processes within the assigned region
and the stations;
Ensure service quality ,cost containment and reassignment of resources so as to achieve maximum efficiency;
Coordinate own service area KPIs with those of
marketing/commercial so as to ensure total customer satisfaction as
measured through a reduction in customer complaints ;
Address customer complaints on variances/enquiries promptly and effectively;
Takes part in the development of operational testing programs
by observing, documenting, and evaluating safe work practices as per
operating rules and pro actively address problems;
Investigates incidents, determine their root cause, escalates
findings and implement corrective actions so as to prevent recurrence;
Manage the handling of all incidents to minimize
inefficiencies caused by line blockage to mitigate against reduction in
cycle time by incidence;
Prepares and present a variety of routine and special reports
on assigned regional activities; including monthly, quarterly and annual
reports; and
Maximize employee Contribution and potential development through effective communications, coaching and feedback.
Knowledge, Skills and Experience Requirements
Education:
University degree in Humanities/Commerce/Economics or Business Administration/
Bachelor in Science in Engineering or other relevant first degree;
Or
Diploma holders with at least three (3) years work experience in a busy logistics and Transport operation.
Training
Training in Operations management , sales and marketing
disciplines coupled with at least three (3) years post training work
experience in a relevant field/environment;
Or
Advanced training in Railway Operations specific work with
exposure to modern freights logistic systems will be an added
advantage.
Work Experience
At least three (3) years management/supervisory level work
experience in a busy deadline driven commercial environment, preferably
in production planning, engineering or manufacturing work environments;
Demonstrable skills in exercising initiative, analysis/problem solving and judgement
A good communicator (both oral & written);
Excellent team player;
Be persons that possess an Impeccable integrity record ;and
Ability to work for long hours under pressure in a fast paced deadline driven work environment.
How to Apply
Suitably qualified applicants should submit their application letters,
with detailed CVs ,copies of academic and professional certificates
testimonials and references, including a day time contact phone number
and email addresses citing the relevant job title & reference number
by 31st November 2014
Email: b>recruitment@rvr.co.ke
Only shortlisted candidates will be contacted.
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