Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
"Sometimes in life there is that moment when it's possible to make a
change for the better. This is one of those moments." -Elizabeth Glaser
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the
fight against pediatric HIV and AIDS, working in 15 countries and at
more than 7,000 sites around the world to prevent the transmission of
HIV to children, and to help those already infected.
Today, because of the highly successful work of the Foundation and its
partners, pediatric AIDS has been virtually eliminated in the United
States.
With a growing global staff of over 1,000—nine of 10 who work in the
field—the Foundation’s global mission is to implement HIV prevention,
care, and treatment programs; further advance innovative research; and
to execute strategic and targeted global advocacy activities to bring
dramatic change to the lives of millions of women, children, and
families worldwide.
Overview:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) intends to
recruit a Procurement and Logistics Officer for an anticipated
integrated health service delivery program in Coast Province, Kenya.
The Procurement and Logistics Officer will provide support for
inventory, purchasing, vehicle management, property
management/maintenance, logistical support, service contracts, and other
related administrative activities.
The Procurement and Logistics Officer will be based in Coast Province for the duration of the project.
This position is subject to project award and funding.
Job Description
1. Title: Procurement and Logistics Officer
Location: Coast Province, Kenya
Job Responsibilities:
Procurement of office equipment and supplies and “central procurement” items for sub-grants
Maintenance of procurement files.
Ensuring that all required documents and donor approvals are
obtained, completed, and filed for EGPAF’s procurement activities in
line with USG and EGPAF regulations and approved budgets.
Identified best sources for procurement of foods and services.
Obtains competitive bids, quality discounts, and achieves cost savings in accordance with Federal procurement guidelines.
Provides logistical support to the project as needed,
including vehicle management, coordinating work permits for expatriate
staff, inventory reporting and control, and managing disposal of
property and equipment in accordance with EGPAF and USG regulations.
Required Qualifications
Bachelor’s Degree is required; Degree in procurement and logistics, administration, or similar field preferred.
At least 4 years of experience on procurement and logistics related activities.
Prior experience coordinating with various government offices for VAT exemptions, work permits, Visas, etc. strongly preferred
Understanding and experience with USG procurement and logistical regulations
Preference for candidates who have experience working with international NGOs.
Fluency in written and spoken English; knowledge of local languages is a plus.
Local candidates are encouraged to apply.
2. Title: Communications Officer
Location: Coast Province, Kenya
Job Responsibilities:
Support the development of specific communications
strategies and messages and coordinate ongoing communications activities
related to achievement of project results.
Work closely with the project team and partners to document successes and lessons learned from project activities
Support the development of reports, presentations, and other materials for specific target audiences
Responsible for drafting external PR communication about the program
Required Qualifications
Degree in Communications
At least 4 years of experience working with the NGO community, international donors, and local press in Kenya.
Understanding of HIV/AIDS service delivery and the health sector in Kenya
Strong written and oral communications skills
Excellent writing, editing, and proofreading skills; experience in design an advantage
Fluency in written and spoken English; knowledge of local languages is a plus.
Local candidates are encouraged to apply.
3. Title: Operations Manager
Location: Coast Province, Kenya
Job Responsibilities:
Acts as the primary point of contact for operational
matters related to the project and ensures operational information is
shared appropriately between project staff, implementing
partners/sub-awardees, the donor, and other stakeholders.
Oversees performance management and compensation systems,
recruitment, staff development and training, and other HR functions for
the project.
Ensures all appropriate IT equipment and infrastructure is in
place, well-maintained, safeguarded, and properly functioning, and that
staff are properly trained on all IT-related procedures.
Oversees all processes for identifying appropriate goods and
services to be purchased in order to support project leads, manages
relationships with key vendors, and ensures procurement activities are
properly documented.
Oversees general maintenance, security, and use of office
space, equipment, and supplies and ensures appropriate procedures are in
place for receiving visitors and external phone calls.
Provides operational support and oversight to all field operations and to seconded staff.
Required Qualifications
Bachelor’s Degree is required; Master’s degree in
Business Administration, Management, Operations or other relevant field
strongly preferred.
Minimum 5 years of experience in a financial /
administrative management and leadership role at a middle-management
level; experience in Kenya strongly preferred.
Demonstrated experience with and knowledge of USG-funded
grants and contracts required; experience with USAID contracts strongly
preferred.
Fluency in written and spoken English; knowledge of local languages is a plus.
Local candidates are encouraged to apply.
4. Title: Finance and Grants Manager
Location: Coast Province, Kenya
Job Responsibilities:
Provide financial management support to the project team
to ensure compliance with contract requirements over the life of the
project.
Collaborate with project staff to develop and regularly review contract budgets and monitor contract spending performance.
Prepare regular financial reports and ensure compliance with donor reporting requirements.
Ensure the integrity of partner administrative, financial, and human resource systems
Provide financial data and analysis and perform other financial duties as needed to support project management
Required Qualifications:
Advance degree in public administration, business administration, CPA, or related areas.
Minimum 10 years of progressively responsible financial
management experience on large USG projects; experience managing USAID
contracts preferred.
Experience providing financial oversight to a U.S. Government-funded project with a budget of at least $10 million per year.
Strong knowledge of USG rules and regulations, FAR, ADS, and
USG Cost Principles for non-profit organizations required; familiarity
with USAID financial monitoring, regulations, and reporting requirements
strongly preferred.
Proven experience in supporting the full cycle of grants
and contracts management activities from pre-award assessments,
monitoring/compliance visits, and close-out procedures.
Capabilities and experience in the following preferred:
direct sub-grants for implementation of health-related activities;
system and procedure development for managing complex programs with many
implementation sites, partners, and beneficiaries; district level
quality improvement approaches; consultant and contractor supervision;
transparent and competitive procurement processes; accounting and
financial management software, and audits.
Proficiency in English is required; additional proficiency in local languages is a plus
Local candidates are encouraged to apply.
5. Title: Technical Advisor
Location: Coast Province, Kenya
Job Responsibilities:
Ensure the technical quality of the project and progress toward meeting set goals and objectives.
Provide technical direction and assistance for the implementation of their area activities
Work with the Chief of Party (COP) and Deputy Chief of Party
(DCOP) to adapt overall program implementation, workplan, and
assignments in accordance with stakeholder feedback and evaluation
results.
Contributes to the development of work plans, budgets and technical reports, as needed.
Work with USAID, Ministry of Health, and other stakeholders to coordinate and promote activities.
Required Qualifications
Higher education degree required (Ph.D., MD, MPH, or other relevant degree).
Minimum 10 years of experience in international health programs in resource-poor setting; experience in Kenya preferred.
Demonstrated experience with and knowledge of USG-funded
grants and contracts required; experience with USAID contracts strongly
preferred.
Excellent communication skills; fluency in written and spoken English; knowledge of local languages is a plus.
Local candidates are encouraged to apply.
How to apply:
Applicants should submit an application letter, detailed CV, and list of
references via email with a subject title to
kenyarecruitment@pedaids.org. by November 6th, 2014
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