The International Committee of the Red Cross (ICRC) is an impartial,
neutral and independent organisation with the exclusively humanitarian
mission to protect the lives and dignity of victims of war and internal
violence and to provide them with assistance.
It also endeavours to prevent suffering by promoting and strengthening
International Humanitarian Law and universal humanitarian principles.
The ICRC Somalia delegation in Nairobi is seeking for an experienced and
motivated person to fill the position of:
Secretary
Under the supervision of the Assistant (head of Secretariat office), the
Secretary provides general and secretarial support to the Management
Team (Head of Delegation, two deputy heads of delegation) and
contributes to the smooth and efficient flow and sharing of information
within the Units in Nairobi and its offices in Somali.
Act as a focal point for training and support to staff based Somalia
offices for the organization and management of information sharing
tools.
Main Responsibilities:
Supports Management team in organizing priorities of the
delegation, act as a facilitator and ease decision making process
ensuring a coordinated and consistent work flow;
Maintains calendars and schedules for the Management team in
coordination with the Assistant, participates to internal meetings and
takes minutes of meeting;
Organizes external meetings / missions in Somalia and establishes independently priorities and provide adequate follow-up;
Develops and maintains active professional network and
facilitate relationship with stakeholders in particular those based in
Somalia, keeps the contact database up to date;
Drafts routine diplomatic correspondence and other communication in English;
Translates simple documents in Somali to English and vice versa, when necessary;
Compiles and finalizes summaries and regular reports;
Prepares specific files for the Management team (internal briefing files, maps, documents for external contacts);
Manages, updates and further develops various information and
listing on internal databases, in coordination with the Assistant;
Trains the secretaries based in Somalia offices with regular
visits, on the information management tools and procedures, contributes
to the development of their skills;
Supervises and supports the staff based in Somalia offices on
the information management and record management system, and implements
whatever changes are needed to ensure optimal performance;
Performs general secretarial duties independently, including
distribution of documents, preparation of diplomatic pouch for the
Headquarter, filing, organize Somali visas for staff travelling to
Somalia, office supply, equipment orders, photocopying and scanning;
Replaces the Assistant when absent.
Experience required
Diplomas in office management. Any other assistant-relevant training is an asset;
Excellent knowledge of secretariat’s work, minimum (3) three years of professional experience in similar position;
Proficiency in spoken and written English, Somali and Swahili;
Very good knowledge of computer tools, in particular Office 2013 (Word, Excel, Power Point) and Lotus Notes;
Interest and skills for training of users;
Ability to work in an independent and disciplined manner;
organizational skills; ability to set priorities and to use initiative;
Rigor and good organization in daily work;
Team spirit and the desire to help establish a positive dynamic in the unit;
Flexibility and willingness in managing daily tasks;
Ability to handle sensitive information with all required confidentiality;
Team spirit and the desire to help establish a positive dynamic in the unit.
Starting date: As soon as possible.
Interested and qualified persons, with the required experience are
invited to submit their application to the Head of Human Resources on
the below address, before 19th of September 2014.
(Indicate the position title on the subject line).
Please include; Detailed curriculum vitae, copies of certificates, current and expected remuneration and contact details of three referees.
Please note that only short-listed candidates will be contacted. Canvassing will lead to automatic disqualification.
International Committee of the Red Cross,
Somalia Delegation,
Denis Pritt Road, P.O Box 73226,
Nairobi, 00200, Kenya:
E-mail: nai_hr@icrc.org
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