Organization: Adeso - African Development Solutions
Position Title: Grant Compliance and Internal Control Manager
Reporting to: Chief Financial Officer – CFO
Working with:
All departments (e.g., Finance; Human Resources; IT; Programs;
Communication; Logistics & Procurement etc.), program director,
country director
Program / Duty Station: Nairobi
Duration: 1 year Renewable
Starting Salary: Gross Kshs. 247,950 – 278,595 Monthly
Organizational Context:
Adeso is an expanding and vibrant African based international development and humanitarian organization.
At Adeso, we work with African communities who are yet to realize their
full potential; working inside these communities to create environments
in which Africans can thrive.
Our belief that economic, social and environmental security is the
bedrock of a healthy community drives the nature and intent of our
programming.
We work to prevent and overcome situations that adversely affect
community well-being by: reinvigorating the economy, developing skills
for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through
environmental awareness, training, technology transfer and innovative
humanitarian projects in pursuit of a peaceful, self-reliant, and
greener future.
Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid
growth. It offers sound employment conditions with opportunities for
personal growth and development.
Position Summary:
The Grant Compliance and Internal Control Manager will report to the
Chief Financial Officer – CFO by monitoring and reporting results of the
assessment of compliance procedures of Adeso and in providing guidance
for the senior management team on matters relating to compliance.
The post-holder will undertake real time risk analysis of Adeso
operations with regards to adherence to internal controls and donor
compliance and will provide targeted context-specific sensitization,
prevention measures and guidance on minimizing all major risks.
Key to this will be the compilation of an operational risk register with
detailed action plans and continuous updates on risk rating and
mitigation activities.
S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio.
S/he is member of the country programme core Senior Management Team is
responsible for ensuring appropriate grant management, ensuring
compliance with donor and internal organisation requirements, and
overseeing information management related to grant and programme
implementation.
S/he will have authority to implement all necessary agreed actions to
ensure achievement of the objectives of the compliance program. S/he
will also makes recommendations for the Senior Management team to ensure
on-going compliance.
Position Purpose:
The purpose of this role is to work alongside the country team and in
close co-operation with the finance, procurement and human resources
units to minimize operational risks in relation Adeso operations;
specifically risks that arise from non- compliance with Adeso global
policies and non-compliance with donor regulations
The Grant Compliance and Internal Control Manager will also perform on
request investigations in relation to fraud, corruption and bribery and
promote adherence to related policies.
Specific Roles and Responsibilities
Donor compliance and Grant Management systems:
Ensure full compliance with Adeso minimum operating
standards for grant management, Internal control work with implementing
partners when required
Implement and manage Adeso process for grant management,
equitable cost recovery, grants close out and sub-grant management when
required
Coordinate grant management between fields based programme staff, Nairobi and other offices.
Work with Budget Holders and Finance Team to monitor all grant
budgets to ensure compliance with donor requirements; review budget
realignment and grant request; and also monitor expenditures to ensure
compliance with budgets.
Organise and participate in grant opening, mid-term review and
closure meetings and develop, with support of the Country Directors, a
mechanism to hold Budget Holders accountable for deviations from the
grant contracts
Act as a central point of organisational expertise on donor
compliance requirements, ensuring that relevant staffs of all
departments are informed of donor requirements; work closely with all
departments to ensure compliance.
Provide technical support to assess donor eligibility/allow
ability of planned expenditures and identify related compliance
requirements.
Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlines
Verify that financial reports are coherent and adhere to donor and Adeso standards before submission
Internal Control Review:
Coordinate the development, implementation and review of the organisational internal control strategy for the country programme
Quarterly travel to Adeso field office to review the control in place and suggest any improvement if needed.
Perform systems audit of Adeso Country offices and ensure that
all supporting documents, proposals, contracts and amendments with
donors follow the internal procedures.
Disseminate donor and Adeso standards to relevant personnel at the beginning of the process
Ensure that a system is in place to analyse overhead and
shared programme cost so that all aspects have been taken into account
(check-list)
Submit monthly compliance report to his/her supervisor.
Training:
Ensure Budget Holders, Finance Officers and field staff
are provided with the information and training they require in order to
understand donor guidelines, compliance issues and the Adeso grant
management and internal control procedures.
Conduct regular visits to field offices and project sites
Conduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field bases
Ensure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.
Developing staff and providing guidance and technical advice where necessary.
Audit:
Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulations
Assist the Chief Finance officer and Adeso program management in responding to internal audit requirements
Other
Contribute to the country strategic and operational planning and reporting
Skills and Qualifications
Essential:
Bachelor’s degree from a reputable university. An advanced degree will be an added advantage;
Minimum of 5 years work experience in a reputable professional
services firm, large international NGO or donor organisation involved
in grant making;
Experience of managing USAID funds and ensuring compliance with USAID requirements.
Knowledge of compliance requirements for major donors,
including USAID, DFID, ECHO, EU and ability and skills to establish
compliance systems with Adeso staff.
Understands risks and related relevant controls primarily in
the overall grant cycle including programme, financial and procurement
cycles and effectively mitigates these;
High level skills in written standard English and ability to
transform documents and reports developed by programme staff into
dissemination standard documents
Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels
Demonstrated ability to develop and maintain effective project files for accountability and audit purposes
Professional qualifications; ACCA or CPA;
Desirable:
Extensive experience of managing grants with donors and working with civil society organisations.
High level skills in coaching, mentoring, capacity building,
team development, around management of accountabilities and compliance
in relation to donor funding
Ability to work as a team with programme staff at all levels without holding any direct line management authority
Demonstrated ability to lead teams with members of extremely varied skills, experience and background
Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners
Demonstrated ability to remain positive and productive in a harsh climatic environment.
Application Process
This is a challenging opportunity for a dedicated and highly motivated professional.
If you would like to join this dynamic team and be part of building
resilience and economic growth in Africa, please submit your application
to jobs@adesoafrica.org, quoting the position in the email subject
matter, by 26th September 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:
An updated CV; and
An application letter which should include remuneration requirements and contact information for three work-related referees.
Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to apply.
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