Front Office / Customer Service Personnel
Reporting To: The
Principal / Commercial Manager
Overall Objective of this
Position:
The Administrative
Assistant is responsible for providing administrative and reception services in
order to ensure effective and efficient institute operations.
Main Duties and
Responsibilities
A description of the key
responsibilities incumbent in this key post is provided below;
Efficient and General
management of the front office - receiving of timely receiving and making of
office calls, attending to all walk-in clientele and directing them to the
respective offices, ensuring that there is enough water in the office premises.
Records management –
typing of all office correspondences, ensuring that records are confidentially
handled and kept
In charge of office
security, ensuring timely opening and closing of offices
General management of all
incoming and outgoing office correspondences, ensuring that dispatching and
receiving of mails is done on time and proper records kept at the same time in
charge of the office messengers
Providing general administrative
and clerical support – organizing for meetings and conference rooms,
coordinating meetings and catering services
Constant checking of
departmental trays and ensuring the documents are distributed to the right
departments
Academic, Professional
Qualifications and Work Experience
‘O’ level with minimum of
C and a credit in English
A minimum of 3 years in
office administration duties preferably in a learning institution
Candidates to make their
applications to recruitment@careerdirections.co.ke on or before 27th
November 2013.
Clearly indicate the
position applied for and your minimum salary expectation on the subject line
Note: Only shortlisted candidates will be
contacted