MADICO Finance Management Training Consultancy Services Request for Proposals

MADICO Finance Management Training Consultancy Services Request for Proposals

Request for Proposals (RFP): Finance Management Training Consultancy Services MADICO
RFP Reference No. 3162-KEN/2014/0003
MADICO (Mogila Asegis & Development Initiative Concern) has received funding from the United States African Development Foundation (USADF) towards its irrigation planning and capacity building.
USADF is an independent Agency of the US government that operates at local levels in Africa in support of economic development.
MADICO management is formed with the purpose of poverty alleviation by empowering its members through implementation of sustainable irrigation activities that contribute to increased access to income and improved or expanded production and marketing of agricultural produce at NANAM.
The Procurement Committee for MADICO now requests sealed proposals from eligible and qualified consultancy firms or individuals to train 20 members of MADICO board members and its focal group members on financial management.
Key areas of the training package shall comprise of the following:

Separation of cash and financial management duties;

Setting up, implementing and maintaining internal controls;

Specific roles of staff and procurement committees;

Petty cash management and documentation;

Non-petty cash financial transactions’ documentation (preparation and maintenance of payment vouchers, approvals, and receipts);

Cash book maintenance and bank reconciliations;

Payroll systems preparation and maintenance;

Calculating depreciation costs;

Procurement—internal policies of approvals for various sized purchases;

Recording of farm sales income;

Preparation of monthly Financial Statements (showing all income, expenditure and cash flows using the existing simplified format that should be collected from the client during the training;

Basing MADICO’s financial decisions on developed financial statements;

Cash flow planning (reading financial statements and projections to project future cash flow);

Analyzing financial investments such as assets, infrastructure, trainings and others;

Dividends’ decisions for members based on the MADICO’s plans. Deliverables

Training manual, financial management and procurement policy shall be the products of this training and they shall be delivered by the consultant to MADICO and CEZAM & Associates Ltd (ADF Partner in Kenya). A training report will also be expected.
The training report will have addressed the above training areas, trainees concerns in the above sub topics and MADICO’s area of skills gaps that the Partner will continually address to strengthen the organization’s financial systems and procurement procedures.
Requirements for Qualifications:

Consultancy firms/individuals are advised to send separate technical and financial proposals (currency; Kenya shillings) for this assignment as their RFPs.

Consultants not disclosing full information in the proposals will be considered non-responsive and their proposals rejected.

Consultancy firms must provide detailed CVs of all technical team members to undertake specific elements of the assignment with a confirmation that they will not change those individuals unless with prior written consent of MADICO Board or Management Committee. Interested and eligible bidders may obtain further information through MADICO coordinator or the undersigned.

Certificate of Incorporation;

Business Permit;

VAT Registration Certificate;

Registration Certificate;

Evidence of previous consultancy work of similar nature, full address and contact of persons of Major clients served with similar works;

Accreditation/affiliation certificate, qualification and experience of key staff (attach curriculum Vitae) and

Evidence of capability to undertake the assignment. Quotations are received with the following conditions:

All prices quoted should be value added tax (vat) exclusive.

The price quoted shall remain valid for 180 days after opening of the bids.

Comprehensive detail of other costs to be incurred. For examples, transport and other necessary expense expected to be incurred in executing the activity applied for should be specified in the proposal.

Sealed quotes must be sent through G4S Lokichoggio as per the address below on or before 5th December 2014. Proposals can be dropped in the group’s tender box at MADICO Offices in Lokichoggio at the UN Compound and behind KCB Lokichoggio
or emailed to the madico2008@gmail.com
Late Bids will not be considered.
The Board Chairman/Procurement Committee
MADICO
P.O. Box 44 – 30503 Lokichoggio, Kenya.
Email: madico2008@gmail.com / +254 (0) 718 482 968 or +254 (0) 728 772 164
5th December 2014 is the deadline for all potential bidders to submit any questions through the above email address for our response.
For further information about the agency visit; MADICO Finance Management Training Consultancy Services Request for Proposals