Finn Church Aid Support Officer – Finance & Administration, Nairobi

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Finn Church Aid Support Officer – Finance & Administration, Nairobi

Finn Church Aid (FCA) is Finland’s biggest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organisations forming one of the world’s largest aid organisations.
SOCO: Somalia coordination office
ESARO: East Africa Regional office
FCA is looking for a
Support Officer – Finance & Administration, Nairobi (for Kenyan national only)
Overall objectives
The Support Officer will support the operations of FCA Finland in Somalia, focusing on Finance & Administration.
The Support Officer – Finance & Administration reports to FCA Somalia Finance & Administration Coordinator.
He/she will work closely with:

FCA Finance & Administration Coordinator

FCA Office Manager in Hargeisa

FCA Administration & Finance officer in Mogadishu

Local Partners´ Finance & Administration staff

FCA Regional Finance & Admin Officer in Nairobi Responsibilities
Specific responsibilities:
Objective 1: Check the monthly accounts of the SOCO expenses done in NBO:

At the end of each month, check cash and bank balances and the level of advances for each projects (ESARO-SOCO)

Check eligibility of invoices/receipts – Per Diem, travel claims, other payments

Verify recording of expenses in each cashbook and edit comments on the accounting of each base monthly Objective 2: Ensure that FCA, funding source and local policies, procedures, and requirements, local laws and legal regulations are monitored at the FCA Country office and by the partners:

Verify with HR department local laws and legal regulations

Verify with the HR department that the staff data base is complete and up to date

Verify with the Log department that the inventory, logbooks and mission reports/Travel Authorization Form are completed, up to date and in order

Verify with PROCUREMENT department the compliance of the PROCUREMENT procedures (FCA/PARTNER) as per FCA procurement policy

In collaboration with the Finance & ADMIN coordinator, monitoring SOCO/PARTNER expenses in Somalia and set up a mechanism of expenditure verification (market survey, quotations check, round table with other INGO for joint survey and monitoring actions) Objective 3: Check Admin/Finance projects documentation FCA/PARTNERS (internal audit):

In collaboration with the Admin Staff , check invoices, receipts, support docs (beneficiaries and attendance lists, delivery/acceptance notes, IDs, etc…) validity of accounting data with the intermediary and final reports (FCA/PARTNERS).

In collaboration with the Admin staff and HR department, check and put in order procurements/HR contracts and related support docs

In collaboration with the Admin&finance Staff (FCA/PARTNER), check invoices, receipts, support docs (beneficiaries and attendance lists, delivery/acceptance notes, IDs, etc…) validity of accounting data with reports (PARTNER) in order to give the green light for payments of tranches as per MoU between FCA/PARTNER to check validity and compliance of MoUs between FCA and his Partner

Ensure training of cashiers/accountants/finance officer (FCA/Partner) in Audit/expenditure verification preparation Reporting:

Quarterly internal audit reports for all the SOCO projects (SOCO/ESARO/PARTNER).

Partner assessments every 6 months. Qualifications

High School Leaving Certificate + 2 years’ higher education and experience in book-keeping.

At least 3 years of Finance experience with INGO Personal competencies

Professionalism

Rigorous, patient, time management, and attention to detail

Maintain confidentiality

Strong computer skills particularly in MS Excel, literacy and numeracy

Knowledge of quickbook software is a strong added value

Fluent in English

Team player, flexible Conditions
Duty station*: Nairobi, Kenya with frequent travels (up to 50%) around Somalia (Somaliland and South Central*).
Contract:12 months - with good possibilities for extension.
Salary and conditions in accordance with FCA Terms of Employment for Local staff
The position is subject to funding.
How to Apply:
The position is a 1 year fixed term contract with possible extension.
Interested candidates should submit their application (cover letter & CV in one PDF file only, stating at least 3 valid reference contacts) by 15th November 2014 to recruitment.esaro@kua.fi
FCA reserves the right to close this vacancy at any time