Exciting Career Opportunity at Family Bank
Job Title: Company Secretary & Head of Legal Services
Reporting to: Managing Director & Chief Executive Officer
Role Purpose:
To provide company secretarial services and legal advisory services to
the Board and management on issues of law, compliance and corporate
governance and to oversee the management of the Shares registry.
Contribute to the protection of the legal rights of the Company and enhance the Company’s legal and statutory compliance.
Station: Based at Head Office, Nairobi
Key Performance Areas (Responsibilities and Accountability)
Prepare and manage the Board calendar in liaison with the Chief Executive Officer
Arrange Board Meetings and attend to all matters relating to
the operation and function of the Board in line with corporate
governance guidelines and the company’s Memorandum and Articles of
Association and the Prudential Guidelines under the Banking Act
Coordinate the preparation and circulation of Board Papers to the Board Members within the required time.
Take and compile minutes of the Board in a timely manner and
ensure their circulation, custody of records of the Board and
preservation of original documents
Manage communication and ensure compliance with regulatory requirements
Ensure that statutory registers under the Companies Act and other relevant Acts are in order
File company returns in a timely manner and Oversee communication with shareholders
Oversee administrative company secretarial duties including payment of dividends and maintenance of the shareholders’ register
Ensure safe custody of corporate documents, company assets and confidential matters
Provide legal advice to departmental heads and branch managers
including reviewing legal documentation, management of legal due
diligence and liaising with external counsel as required
Draft standard contracts and specialised contracts for
specific activities, and review and negotiate contracts to which the
Bank is a party.
Ensure that all such documents and third party contracts are properly and promptly executed.
Monitor and report on changes to applicable statutes and regulations
Liaise with Risk and Audit/Compliance teams in monitoring and reporting on risks and implement corrective action as necessary
Manage the Company’s panel of Advocates.
Prepare legal cases in conjunction with external counsel and monitor progress to ensure prompt resolution of all disputes
Manage the register of shareholders and oversee over-the-counter trading
Dividend administration and timely communication to all shareholders
Convene the Annual General Meeting and any Extraordinary General Meetings
Carry out any other duties as may be directed from time to time
Job Specification
Must be a Holder of Bachelor of Laws (LLB) degree from a recognised University
Masters Degree in a relevant field will be an added advantage
Be an Advocate of the High Court of Kenya of at least eight years’ standing
Be a Certified Public Secretary and a member of the Institute of Certified Public Secretaries of Kenya ( ICPSK)
Experience in the banking or financial services industry is a plus, but not mandatory.
Minimum 5 years experience in a similar role at senior management level.
Key Competencies and Attributes
Excellent communication, interpersonal and public relations skills
Possess Strong analytical, interpretative, report writing and presentation skills
Sound IT proficiency and demonstrable exposure to a computerised working environment
Ability to work within tight deadlines and pressure without compromising accuracy
Sound knowledge of property law, company law, company secretarial practice & principles of good corporate governance
Ability to develop productive working relationships and achieve results with deadlines.
Demonstrate personal drive, Initiative and integrity.
Ability to take a strategic view of the business
Ability to maintain confidentiality, tact and diplomacy
Good planning and organisational skills
An attractive and competitive remuneration package
commensurate with one’s experience and qualification will be offered to
the successful candidate.
Interested and qualified individuals should forward their applications
enclosing their detailed Curriculum Vitae with a daytime telephone
contact, current Salary, copies of testimonials and three referees and
sent to the following email Address: hr@familybank.co.ke to reach the
undersigned not later than 10th November 2014.
Canvassing will automatically disqualify the candidate.
Only successful candidates will be contacted.
‘We are an equal opportunity employer’
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