Norwegian Refugee Council Jobs in Kenya

Norwegian Refugee Council Jobs in Kenya

Norwegian Refugee Council (NRC) has been present in Somalia since early 2004 and has since expanded its Horn of Africa Programme to Kenya in 2006 and to Ethiopia in 2011. Since 2004, the Norwegian Refugee Council (NRC) has demonstrated a regional competence and expertise in working with displaced populations.
The Regional Office is based in Nairobi, Kenya with offices and operations in Somalia (Puntland, Somaliland and Mogadishu), Kenya (Dadaab and Kakuma ), Ethiopia (Addis Ababa, Dolo Ado, Shire, Gambella and Asosa), South Sudan (Juba, Awil, Alek and Aweril) and Yemen (Sa’naa and Aden).
The NRC Horn of Africa mission is an expanding programme.
NRC is seeking to recruit Finance Officer; To provide operational Finance support, budget monitoring, grant management and reporting of donor funds in NRC Kakuma
The selected candidates will be based in Kakuma and report directly to the Finance Coordinator
1. Finance Officer (Kenyan National only) Kakuma - Kenya
Job description

Review coding of transactions and supporting documents to ensure their correctness as per the approved budget codes.

Ensure, in coordination with the relevant project staff, that project expenses are incurred consistent with grant agreements and budgets.

Monitor expenditures, planned costs, committed costs and identify cases of budget over-spent and under-spent to provide relevant information and advice to the budget holders for informed management decisions.

Ensure accurate maintenance of all files and transactions for grant requests, incomes, expenditures, accounting and closure at NRC Kakuma.

Support Project Managers in proposal writing, and budget preparation and monitoring.

Prepare periodic budget monitoring reports.

Ensure that the Kakuma office consistently meets all donor and NRC rules and regulations pertaining to finance and procurement.

Ensure that adequate financial management routines and systems are in place.

Directly lead, manage and motivate the FA – and ensure that she/he has a clear work plan and objectives and receive regular supervisions and reviews.

Verify the accuracy, validity, legitimacy of all payments for completeness of financial documents, (purchase requests, work orders, pro forma invoices), proper coding and approval by responsible managers before payments are made.

Ensure NRC creditors are paid promptly.

Ensure weekly and monthly cash counts are made together with an independent senior manager.

Work with FA to compile cash requests into realistic cash forecast for review by AM/FC and Finance Manager by the 10th of every month.

Review and verify submitted weekly returns from the FA to ensure correct coding before submission to the FC by every Monday.

Prepare and send monthly Cash and Bank reconciliation to Finance Manager Nairobi after review by FC and AM Kakuma. Qualifications

Bachelors Degree in Business Administration, Commerce, Finance or Accounting

Certified Public Accountant (CPA), level 2

Minimum of 3 years’ relevant experience in a donor grants management role

Specific familiarity with reporting to UNHCR, ECHO, BPRM, EC, SIDA, CIDA and DFID. Education field

Finance / Economics Education level

Academy college / University Personal qualities

Excellent interpersonal, written and verbal communication skills

Good financial analysis skills

Understanding of the Kenya and Somalia environments

Good knowledge of financial reporting systems

Ability to work under pressure and meet deadlines

Ability to work well with people from diverse cultures and communicate effectively.

Ability to work independently and as part of a team

Good computer skills in MS Office. 2. Finance Coordinator - South Sudan (To be based in Nairobi) - Kenyan National Position
Job description

Contribute in the design, development and implementation of the Financial management policies, procedures and practices

Responsible for reviewing all budgets and budget revisions for South Sudan.

Check budgets with the updated Master Budget.

Review of the Budget Proposal overview (BPO) for South Sudan

Review of the Project Summary (PS) and BRS for South Sudan

Prepare monthly executive budget monitoring for South Sudan and provide the status to management.

Review all financial reports before submission to donors

Undertake proposal and grant application reviews to assess compliance with NRC and donor guidelines

Train the finance and program staff in the mission on budgeting, Reporting and Donor Regulations.

Take the lead in identifying changes to donor regulations and provide guidance and organize trainings.

Provide interim FM support if needed.

Do HQ year end closure Qualifications

Bachelors degree in Accounting or related field

Minimum of 5 years’ experience in grants management

Specific familiarity with grants proposal writing, and reporting to UNHCR, ECHO, BPRM, EC, SIDA, CIDA and DFID.

Education field

Finance / Economics Education level

College / University, Bachelor's degree Personal qualities

Good knowledge of financial reporting systems

Excellent interpersonal, written and verbal communication skills

Ability to work independently with strong team player skills

Very strong computer based financial analysis skills

Understanding of the South Sudan environments

Strong cultural awareness and sensitivity

Ability to work under pressure and meet deadlines

Good hands on experience with Microsoft Excel, Word and Power Point. 3. Compound Management & Catering Assistant (Kenyan National only) Kakuma - Kenya
Job description

In liaison with the Human Resources Officer develop appropriate policies and procedures for hospitality in NRC Kakuma

Prepare the catering, accommodation and housekeeping budgets for review with the Human Resources Officer

Maintain catering, accommodation and housekeeping stock inventories

Receive, accommodate and serve NRC visitors and guests

Plan menus and oversee preparation and service of meals

Ensure cleanliness, décor and design of kitchen and accommodation units

Monitor laundry cleaning and ensure laundry procedures, processes and standards are maintained

Prepare section reports and maintain a proper filing system including stock and material requisitions and usage records

Ensure proper maintenance, safekeeping and timely replacement of catering, accommodation and housekeeping equipment, working tools and assets

Coordinate garbage collection and disposal.

Assign, train, supervise and appraise the work of cooks and cleaners Qualifications

National Diploma in Hospitality Management and/or food and beverage management.

At least 4 years relevant experience.

Education field

Catering and hospitality Education level

Academy college / University Personal qualities

Excellent interpersonal and communication skills

Good cultural awareness and sensitivity

Excellent customer service skills with thorough attention to detail

Strongly self-supervised, and personally efficient/organized with good multitasking skills

Ability to plan and coordinate

Ability to work under pressure and meet deadlines. We offer

Duty station: Kakuma

Contract period is up to December 2015 with possibility of extension.

Salary/benefits: According to NRC’s general directions,

The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Kakuma Miscellaneous info

Travel: Some travelling must be expected

Start date for employment: 01/02/2015

End date for employment: 31/12/2015 Candidates should apply on line by going through Norwegian Refugee Council Jobs in Kenya
Email and Paper Application will not be considered.
Closing Date: 31st January 2015